Grant Accountant

FirstDay Foundation•San Antonio, TX

About The Position

It's a great feeling to work for a company that does so much good for others around the world! This role involves planning, organizing, and coordinating centralized accounting and financial reporting for an assigned grant portfolio. The accountant will be responsible for creating and preparing invoices, including state or federal contract invoices/billings and collection of funds, as well as intercompany invoices for related party rentals, staffing, and services. This position requires coordination with key personnel to support proper and timely expenditure of grant funds in compliance with guidelines and budget deadlines. The role also involves preparing fiscal reports, ensuring timely submission, and managing the accounts receivable monthly close, including monitoring program status and maintaining the grant financial calendar. Additionally, the accountant will prepare and review monthly A/R subsidiary reports, reconcile to the general ledger, and research aged accounts receivable issues. Month-end financial statement close duties, audit preparation, and special analysis are also key components of this role. Assistance with fiscal year-end closing is also expected.

Requirements

Accounts receivable experience including working knowledge of accounts receivable and general ledger.
Not-for-profit experience
Knowledge of general accounting principles and general accounting functions including reporting requirements and procedures related to federal, state, and other related grants, cost accounting, government accounting and auditing
Knowledge of budget preparation and administration, financial record keeping and reporting
Knowledge of principles and practices of contract/grant administration and monitoring
Strong interpersonal and communication skills
Strong work ethic with a defined sense of urgency, ownership, and accountability for job duties
Strong problem-solving skills
Proficiency in spreadsheet, word processing and accounting software
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

Preferred minimum three years accounting experience with not-for-profits and strong accounts receivable experience.
State and federal grant experience required to include experience in month end close, preparation of monthly financial statements for multiple programs, divisions and/or companies and grant reporting requirements.

Responsibilities

Plans, organizes, and coordinates the centralized accounting and financial reporting for assigned grant portfolio.
Responsible for the creation and preparation of invoices, to include state or federal contract invoices/billings and collection of funds.
Responsible for intercompany invoices for related party rentals, staffing and services.
Coordinates with key personnel at all levels of the organization to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
Prepares or assists in the preparation of all applicable fiscal reports from the grant or contract portfolio and ensures the timely submission thereof.
Ensures completion and reconciliation of accounts receivable monthly close, including monitoring and tracking the status of each program through its program life cycle; and maintaining the organizations grant financial calendar.
Responsible for the creation and review of monthly A/R subsidiary reports and reconciliations to general ledger for assigned contracts and grants to include research and communication to Controller of issues regarding aged accounts receivable.
Performing various month end financial statement close duties including various monthly and annual financial statement reports, billing spreadsheets, program census reports, donor restricted schedules, match expense reporting and other grant reports and financials documentation as needed.
Prepares audit work sheets, schedules, reports and supporting documentation to be used during grant audits by federal, state, or other related agencies in accordance with Uniform Grant Guidance.
Conduct special analysis as requested and provide resolutions and recommendations.
Assist in the closing of the fiscal year end books as needed.
Preparing and entering daily/weekly/monthly journal entries, schedules, and reports including the generation of and review of indirect cost calculations for assigned contracts and grants.
Ensure accuracy of accounting data and reconciling to general ledger.
Prepare quarterly reviews and reconciliations to include internal control and inventory forms, reconciliation of payroll LDR to general ledger and completion of time and effort reporting requirements by applicable programs.