Grant Accountant

The Kansas City Public Library•Kansas City, MO

1d•Onsite

About The Position

Under the direction of the Finance Manager, this position is primarily responsible for administering assigned awards/grants/contributed gifts, including but not limited to grant or project set up, management, and closeout with grant/project reports. Communicates with departments/branches, Library Foundation, grantors, donors, and others in a courteous and professional manner to resolve issues and seek or provide guidance. Monitors awards and interprets/reviews award documents for compliance with Library, local, state, and federal rules and regulations, and any sponsor-imposed financial restrictions.

Requirements

Must have excellent written and oral communication skills and be customer service oriented.
Extensive experience in accounting/finance or grant/project management systems.
Basic knowledge of overall finance operations, including internal control compliance.
Strong analytical and problem-solving skills, along with attention to detail.
Ability to effectively organize and establish priorities.
Two years of related accounting or financial grant coordination experience required
Ability to speak and understand English is required.

Nice To Haves

Bachelor’s degree in accounting, finance, business administration or other appropriate areas preferred
Additional consideration will be given to individuals that are proficient in any non-English languages utilized in Jackson County, MO, including Spanish, American Sign Language, Vietnamese, French, Arabic, and Swahili.

Responsibilities

Communicates with Philanthropy staff/Foundation and program staff to request clarification, additional information, or modifications to previously approved grant budgets.
Processes grant funded payment requests and reconciles related credit card purchases for department/branch staff.
Produces customized reports and queries to verify all charges are appropriate and regularly updates revenue/expense status for each project with the responsible department or branch staff.
Consults with department/branch staff regarding improper findings, such as negative balances, over-expenditure, etc., and maintains associated backup documentation.
Determines and designates the proper grant/project budget, report expense categories, and fund allocations in both accounting and payroll system.
Prepares required interim and final financial grant reports and ensures compliance with all applicable Library policies, local, state and federal government regulations, and sponsor-specific instructions.
Gathers and maintains necessary back-up documentation, reports, or certifications to support invoices, contributed fund designations, and/or financial reports as required.
Performs all activities related to closeout.
Verifies that all proper payments were applied to the project.
Closes budget and transfers indirect funds into the appropriate residual project as necessary.
Enhances area-specific knowledge by attending training sessions, seminars, and meetings.
Reviews, updates, and develops library policies and procedures for grant/donation management.
Serves as a backup for Accounts Payable and Purchasing duties and other duties as assigned.
Participates in other library activities/events or joins library committees as assigned.