Grant Accountant I

North Coast Opportunities, Inc.•Ukiah, CA

2d•$28 - $34•Onsite

About The Position

The Grant Accountant I performs relatively complex accounting duties under the general direction of the Chief Financial Officer. The role supports the timely and accurate maintenance, analysis, and reporting of Agency revenue, including program contracts and grants. It monitors grant budgets, key dates, and contract terms for compliance and keeps program staff informed of grant status and reporting requirements. The position assists the CFO and regularly works with program directors and staff, grant agencies, auditors, and monitoring groups. It ensures compliance with generally accepted accounting principles and NCO policies and procedures. The role performs reconciliations and revenue-related postings, prepares deposits and reports, supports grant reporting and budget monitoring, maintains vendor data and accounts, and may serve as a backup for payroll entries. It also prepares requested reports, trains staff on accounting procedures, and performs other assigned duties. The position requires an associate’s degree in a relevant field or an equivalent combination of education and recent relevant experience, plus at least two years of accounting experience. Grant or fund accounting and nonprofit experience are highly preferred. The employee works with office equipment and interacts frequently with outside agencies, vendors, funders, volunteers, donors, contributors, coworkers, clients, children, and families. The role may involve daytime or nighttime travel, sometimes over long distances, and requires a valid California driver’s license and access to an insured vehicle. A criminal record clearance screening must be completed within 90 days of hire, with results within allowable limits.

Requirements

Associate’s degree in accounting, business administration, or a related field from an accredited school, or an equivalent combination of education and recent relevant experience.
At least two years of accounting experience.
Knowledge of generally accepted accounting principles and proficiency in budget management and nonprofit accounting procedures.
Knowledge of interpersonal communication principles and current standard office practices, procedures, and equipment.
High proficiency with computers, spreadsheets, email, and database programs; proficiency with web-based platforms and word processing programs.
Ability to research and analyze information and prepare grant and other reports.
Ability to review financial data and prepare detailed financial reports.
Ability to analyze demographic and program statistical data to support planning and project management.
Ability to plan, direct, delegate, evaluate, and supervise others in accordance with applicable laws and Agency policies.
Ability to organize duties and tasks to meet deadlines and delegate tasks as appropriate.
Ability to interact with others in a culturally and emotionally sensitive manner.
Ability to communicate effectively and appropriately in spoken and written English.
Ability to take direction, align priorities with a supervisor, and work independently and collaboratively.
Good judgment, creativity, tact, thoroughness, and dependability.
Ability to work a flexible schedule to attend scheduled work events and professional development opportunities.
Must be at least 18 years of age.
Complete a Criminal Record Clearance screening within 90 days of hire, as required by Head Start Standards and/or contract terms, provide the Agency a receipt from the screening organization, and meet allowable screening limits.
Valid California Driver’s License and access to an insured vehicle.
Ability to travel during the day and/or night, sometimes long distances.

Nice To Haves

Experience with grant or fund accounting and/or nonprofit organizations is highly preferred.
Prior experience with financial analysis and audit procedures is highly preferred.
Ability to train and facilitate small to medium-sized groups of adults is desired.

Responsibilities

Complete assigned duties accurately and on time, inform the CFO of anticipated barriers or delays, and safeguard Agency assets, information, and financial records.
Reconcile assigned liability accounts monthly, notify designated program staff of discrepancies, research items as appropriate, and request adjustments.
Prepare bank deposits or Cash Receipts Journals for recording in the General Ledger.
Assist the Grant Accountant III with preparation and submission of monthly, quarterly, and closeout agency reports.
Provide budget and grant support to program directors, managers, and other key staff members.
Assist the Grant Accountant III with ongoing monitoring of contract budgets and financial reports to ensure Agency compliance.
Prepare timely and accurate revenue-related postings and reports, with supporting documentation such as journal vouchers and credit memos to maintain an audit trail and meet compliance requirements.
Prepare monthly allocations of pool accounts and reconcile cash accounts monthly.
Back up payroll processing and pay-related entries.
Maintain NCO vendor accounts for allocated services, such as Adobe and Zoom, and enter and maintain vendor data in accounting software.
Work with independent auditors and grant auditors.
Develop and distribute special reports as requested.
Train department and program staff on accounting policies and procedures as necessary.
Follow Agency work habits and safety, confidentiality, attendance, and conduct expectations; perform other duties as assigned or required.