Graduation Administrative Assistant

Opulence Education Group•Toronto, ON

2d•CA$42,000 - CA$45,000•Hybrid

About The Position

We are currently seeking a motivated individual with a passion for transforming lives and a desire to grow their career to join our team at our Toronto Campus, as an Administrative Assistant. The individual is to work closely with our Graduation Services Team manager, play a vital role in providing administrative support to this department, facilitate data entry and records management.

Requirements

High school diploma or equivalent; associate or bachelor's degree in administration or a related field preferred.
Minimum 1 year experience in an administrative role or operations, preferably in an educational environment, but not compulsory.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills, with the ability to interact professionally with students and staff.
Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.
Strong attention to detail with excellent data entry accuracy
A self-starter and team player with the ability to work effectively with a diverse group of individuals.

Responsibilities

Provide general administrative support, including managing correspondence, scheduling appointments, and maintaining files.
Graduate students in the Database and order Diploma.
Generate Transcripts, print, save and upload official transcripts into EP (Enrolment portal) and Packaging diplomas and transcripts.
Scheduling exit interviews every fortnight, following up with students and reminding them of the importance of mandatory exit interviews.
Assist in the collection, entry, and analysis of data related to campus operations, student services, and performance metrics.
Provide general administrative support to the Campus Director and staff by producing reports and other documents as requested.
Provide support in managing student-related inquiries and concerns, ensuring timely responses and appropriate referrals.
Handle sensitive information related to students and staff with discretion and ensure compliance with privacy regulations.
Uphold the College's professional standards and code of ethics, serving as a role model for students and colleagues alike.
Assist in the coordination of special events, such as campus meetings, Career Fair, and graduation ceremonies.
Order and maintain office supplies for the campus.
Scheduling courier pick-ups and drop-offs.