Graduate Programs Assistant

Florida Atlantic University • Boca Raton, FL

2d • Onsite

About The Position

The Schmidt College of Medicine at Florida Atlantic University is seeking a Graduate Programs Assistant in Boca Raton, FL. The Schmidt College of Medicine is one of the fastest-growing medical schools in the nation, we are committed to advancing excellence in education, research, clinical care, and community engagement. Nationally recognized by U.S. News & World Report, the Schmidt College of Medicine partners with more than 300 community organizations from Miami-Dade to Vero Beach, creating meaningful impact across South Florida. Being a part of the graduate program team is an opportunity to contribute to the innovative education and career development programs for the Schmidt College of Medicine at FAU.

Requirements

• A high school diploma and five (5) years of appropriate experience required.
• Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Nice To Haves

• Excellent verbal and written communication skills are essential to success in this position.
• Excellent customer service skills; evidence of being relationship-driven with the proven ability to establish rapport with students, faculty, and recruiters.
• Ability to multitask in a fast-paced environment, work effectively under pressure, and adapt to changing priorities and fluctuating workloads.
• Strong organizational work skills, defining tasks, prioritizing assignments, meeting deadlines and following through on all projects independently.
• Entrepreneurial orientation, proven track record of taking initiative and making things happen (i.e. self-starter).
• Proficiency with web-based resources, spreadsheet and presentation software required (MS Word, PowerPoint, Outlook and Excel).
• Strong interpersonal skills and emotional intelligence.
• Track record of successfully collaborating with a wide range of stakeholders.

Responsibilities

• Advises potential graduate students on programs of study, assists with the processing of graduate applications, advises students regarding course availability and scheduling, prepares graduation checklists, and conducts graduate student registration.
• Assists with registration for Directed Independent Research courses.
• Attends recruitment fairs at FAU and other universities to enhance identity and visibility.
• Assists with the graduate program communications to faculty.
• Ensures facilities and technology issues in the classroom or laboratories are resolved.
• Assists with the scheduling, classroom utilization, and Biomedical Science course offerings.
• Assists with the reviews of all COM Graduate Faculty course syllabi to meet Provost Office requirements and uploads syllabi to the appropriate FAU databases.
• Coordinates the scheduling, travel, finances, space allocation, accommodations, and honorariums with invited speakers for the COM Distinguished Lecture Series.
• Prepares reports and responds to informational requests.
• Maintaining databases and routine fiscal tasks in Workday.
• Help organize and facilitate the College of Medicine Office of Graduate Programs.
• Assist in facilitating IT requests for recording and live-streaming teleconferences of Office of Graduate Program-sponsored lectures and graduate courses.
• Assist in the organization and implementation of the College of Medicine Graduate Student Research Day, Fall Retreat, and any other events.
• Perform other related duties and complete special projects, as assigned by the Associate Director or Associate Dean.

Benefits

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees