Graduate Medical Education Program Coordinator II, Anesthesiology and Pain Management

UT Southwestern Medical Center•Dallas, TX

About The Position

The Graduate Medical Education Program Coordinator II is responsible for the successful administration and coordination of one or more accredited or non-accredited residency or fellowship programs at UT Southwestern Medical Center, with minimal oversight. Working in conjunction with the Program Director, the role requires autonomy and responsibility for accreditation, program operations, and regulatory compliance, as well as advanced knowledge, skills, and experience across GME program administration. The coordinator makes informed decisions within established program guidelines. The position supports program operations, recruitment and onboarding, resident and fellow guidance, accreditation and compliance, program evaluation, reporting, quality improvement, budget management, and collaboration with program leadership and stakeholders. The role also mentors junior coordinators and administrative staff and represents the program at meetings and conferences.

Requirements

Associate's degree in business administration, healthcare administration, or a related field; four years of administrative experience or 60 semester hours of college credit may substitute for an associate's degree.
Two years of direct experience with a medical education program, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs.
Strong organizational and time-management skills.
Strong leadership and mentorship skills.
Excellent written, verbal, and presentation communication skills, including the ability to communicate complex information to diverse audiences.
Advanced proficiency in Microsoft Office Suite and other relevant software applications.
Knowledge of GME regulations, accreditation standards such as ACGME, TMB, NRMP, and LCME, and best practices in medical education.
Excellent analytical and problem-solving skills, including the ability to proactively identify and address program challenges.
Ability to collaborate effectively with faculty, residents, administrators, program directors, institutional leaders, and external agencies.
Ability to manage program budgets and resources effectively.
Ability to handle sensitive information with absolute confidentiality.
May be required to submit to a federal background investigation.

Nice To Haves

Bachelor's degree.
TAGME certification upon hire.

Responsibilities

Coordinate all aspects of the GME program, including developing and implementing educational strategies.
Support daily operations and activities of residency and fellowship programs, potentially alongside other GME coordinators or administrators.
Facilitate resident recruitment, selection, and onboarding, including visa requirements, licensure, and credentialing, in collaboration with the Program Director.
Guide and mentor residents, fellows, junior program coordinators, and other administrative staff on GME policies, procedures, and administrative matters.
Lead program compliance efforts to ensure adherence to ACGME requirements, institutional policies, and regulatory standards; advise and consult on related issues and inquiries.
Oversee program evaluations of residents, faculty, and the program, ensuring timely completion and analysis of data.
Lead preparation and submission of required reports and documentation to the ACGME and other regulatory bodies.
Lead development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.
Collaborate with program leadership on accreditation activities, including site visits, self-studies, and special reviews.
Develop, implement, and maintain program procedures in accordance with institutional and accrediting agency standards.
Serve as the primary liaison with the Program Director, provide regular progress updates, and identify and resolve program challenges.
Mentor junior program coordinators and other administrative staff as assigned.
Represent the program at local, state, and national meetings and conferences.
Develop and maintain relationships with faculty, residents, staff, administrators, and external agencies.
Oversee program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid Time Off, available day one.
Retirement programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition reimbursement.
Public Service Loan Forgiveness (PSLF) Qualified Employer.
On-site childcare.
Paid holidays.
Merit increases.