Graduate Education Medical Coordinator

Trinity Health•Maywood, IL

2d•Onsite

About The Position

Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. With its main campus at Loyola University Medical Center, Loyola Medicine is part of a comprehensive three-hospital system including Loyola University Medical Center, Gottlieb Memorial Hospital, and MacNeal Hospital. The Institutional Coordinator is responsible for coordinating administrative functions related to institutional and program accreditation across all residency and fellowship programs. This role serves as a key liaison for accreditation standards, regulatory compliance, and licensure requirements, ensuring all programs meet applicable guidelines while supporting over 60 training programs and 600+ residents.

Requirements

Bachelor’s degree or equivalent experience required (Business or Education preferred)
1–2 years of related experience required; 3–5 years preferred
Experience in Graduate Medical Education (GME) strongly preferred
Strong organizational, communication, and problem-solving skills with high attention to detail

Responsibilities

Ensure compliance with accreditation bodies, regulatory standards, and Medicare requirements; maintain accurate program data and conduct regular audits of trainee files.
Oversee onboarding and offboarding processes, including compliance tracking, documentation, and system updates.
Review licensure applications, monitor regulatory changes, and serve as a resource for trainees and program staff.
Maintain accurate records in residency management systems and support verification requests for internal and external stakeholders.
Develop and deliver training for departmental coordinators; maintain standardized resources and support continuous education initiatives.
Track submission of accreditation materials, respond to inquiries, and coordinate required reporting for review committees.
Act as a central point of contact for program inquiries, providing guidance and ensuring timely completion of requirements.
Plan and execute institutional orientation programs, including logistics, materials, and compliance tracking for incoming trainees.