Lead Graduate Medical Education Program Administrator

University of Chicago

2d•Hybrid

About The Position

The Department of Radiology at the University of Chicago is seeking a Lead Graduate Medical Education Program Administrator. This role will manage accreditation-related activities for several residency and fellowship training programs within the department, which includes two core residency programs, two accredited fellowship programs, three non-ACGME-accredited programs, and a Clinical Imaging Medical Physics Residency program, totaling 45 trainees. The Lead Administrator will serve as a team lead, providing daily oversight to two team members. The position involves developing and implementing programs related to the operations of these training programs, with responsibilities spanning accreditation, duty schedules, evaluations, recruitment, the Match process, and orientation, while ensuring compliance with regulatory bodies.

Requirements

College or university degree in a related field.
Knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Demonstrated ability for organization and coordination of multiple projects simultaneously.
Attention to detail.
Ability to meet deadlines.
Demonstrated commitment to advancing the department toward continued accreditation in all ACGME requirements.
Excellent communication skills: oral, written, and interpersonal, including a proven ability to thoughtfully work with individuals from a diverse range of backgrounds and abilities.
Aptitude for self-directed and collaborative work.
Ability to lead a team and provide guidance.
Experience with project management or managing multiple projects with deadlines.

Nice To Haves

Prior administrative or operational experience working in graduate medical education.
Experience with GME digital programs such as ERAS, VSAS, or MedHub.
Experience with basic financial platforms.
Experience with technology platforms such as UChicago Box, Microsoft Teams, Asana, etc.
Experience with motivating employees and leading a team or individual employees.
TAGME Certification, strongly preferred.
The ability to motivate others and work across organizational boundaries is highly desired.
Hybrid work arrangements may be considered. Minimum of 3 days a week on campus.

Responsibilities

Ensures that regulatory and accreditation standards set by accrediting agencies (ACGME and ABR) are met.
Supports the accreditation process, including coordinating and actively participating in special program reviews and site visits.
Develops and maintains documentation of files associated with program accreditation.
Provides guidance to program directors, coordinators, and faculty in the coordination and processing of programs for accreditation, including new programs.
Creates evaluative reports needed to identify areas of improvement.
Owns ACGME reporting, including folder documentation (license, residency verification, ABR certification, etc.), evaluations (360, monthly, direct observation tools, procedure logs), semi-annual reviews, quarterly reviews, annual program review, and work hour monitoring.
Implementation of milestones into the curriculum and the evaluation system.
Manages program evaluations & schedules in MedHub.
Develops and maintains all assessment tools in MedHub.
Collects data and prepares reports for Clinical Competency Committee (CCC) meetings.
Inputs Milestone ratings from CCC to ACGME.
Collects data and prepares reports for Program Evaluation Committee meetings.
Gathers and organizes information for the annual ACGME ADS update.
Works with program directors and coordinators to create action plans with follow-up throughout the upcoming academic year.
Manages the annual faculty and resident ACGME surveys.
Tracks and records scholarly activities for faculty and residents.
Monitors and tracks the board pass rate for all graduating trainees.
Collaborates with program directors to create and maintain program policies and procedures, goals and objectives, and handbooks.
Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Performs other related work as needed.