2026-2027 Graduate Assistant, Library

Saint Leo University Brasil•San Jose, CA

5d•Onsite

About The Position

The library Graduate Assistant (GA) reports to the University Librarian. This part time position in the library primarily covers weekends and evening hours by provide assistance in circulation; checking books in and out, checking and monitoring of undergraduate student workers’ work quality when shelving, making security rounds, reporting library physical plant issues to the circulation supervisor, such as an out of service printer, a plugged up toilet, a burned out light bulb, etc. and completing other duties as assigned. The GA is also responsible for providing some basic direct one-on-one peer support for locating and using library materials, databases, and other resources when library faculty are unavailable. Nights and weekends are required part of schedule. The ability to foster a sense of belonging, responsibility and respect in FWS team members and regular visitors is very important. With the advent of a high school program in the library, the Graduate Assistant will be a vital resource for students attending this program and using the study hall time in the library. Creating a welcoming atmosphere, and supportive environment for students attending this program as well as our undergraduate and graduate students is critical.

Requirements

Understanding of excellent customer service
Demonstrated ability to teach email, phone and in-person etiquette
Demonstrated ability to instill respect and responsibility in team members
Proficiency in monitoring ones own and other employees attendance, work output, customer services skills
Proficiency with office equipment, including telephones, copy machines, and fax machines
Familiarity with library resources, services and databases
Proficiency in assisting patrons in the library and on the phone
Proficiency with written English, social Media tools, and communication
Demonstrated knowledge of Zotero, EndNote, Mendeley or other citations applications
Demonstrated ability to assist patrons with citations
Demonstrated ability to create and use data to support the mission of the library
A high level of customer service skill in person and over the phone
Comfortable providing guidance and oversight of other student workers (undergraduate)
Completion of task lists, accurate record keeping and follow-up required
Able to use Library of Congress for reshelving of materials and checking on FWs employees shelving
Comfortable using library databases to locate academic resources
Capable of using Boolean search terms to assist students to locate specific materials
Adept at keyboarding, filing, and other office functions
Knowledge or ability to learn Library of Congress Classification system
Some basic ability with writing applications, such as Zotero and EndNote
Ability to learn an Integrated Library System
Ability to adhere to work schedule that may change from week to week and to follow directions.
Ability to work a varied schedule that includes nights and weekends.
Ability to determine whether the help needed is within the scope of the GA’s duties.
Ability to seek support and assistance from the librarian as needed.

Responsibilities

Assisting with opening and/or closing the building as determined by the work schedule
Greeting visitors and students while working in the circulation area, and in other parts of the building
Building relationships with undergraduate, graduate students
Fostering a sense of responsibility and respect in visitors, and FWS team members
Setting a positive example in attendance, respect and responsibility
Planning and implementing student-centered events on a weekly basis
Tracking attendance at events, debriefing and determining new means of student engagement
Posting to the library’s Social Media regularly to advertise the library and events held at the library, building connections with the student body, faculty and staff
Tracking data for the library’s social media accounts
Monitoring the quality and quantity of FWS student employee attendance and work, providing feedback, guidance and notifying the Staff Coordinator and the ILL Assistant of attendance or work task issues as they arise.
Regular and repeated training of FWS employees to maintain high standards of excellence concerning customer service, hospitality, phone etiquette, email etiquette, in person behavior, and database searching
Connecting students with faculty librarians; assisting students and faculty in person and over the phone as needed using best practices in customer service
Assisting with troubleshooting of problems with computers and printers
Staffing various customer service touch points in the library as needed
Monitoring of the building for safety and security.
Creating displays and bulletin boards, overseeing FWs employees for creativity and timeliness of these displays.
Inputting records in Excel of items donated or shelved and signing off on accuracy
Inventory of physical materials as assigned
Shelving of materials, monitoring of FWS students work quality and output
Accurate reporting of attendance and absences of student workers
Other duties as assigned

Benefits

Available benefits based on employment status (Full Time vs Part Time).
FREE Tuition - Employee, Spouse, and Dependents
Tuition Exchange Opportunity - Dependent of Employees
Generous Paid Leave - Sick, Vacation, and Holidays
Comprehensive Group Health Plan (Medical, Dental, and Vision)
Group Medical Plan includes Teledoc, Surgery Plus, Wellness Incentive Program and more!
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short Term Disability Insurance
100% Employer-Funded Employee Assistance Program (healthcare and dependent options)
Employer-provided life insurance
Discounted On-Campus Dining Meal Plans
Nationwide Pet Insurance
Flexible Spending Accounts
403b Retirement Plan
Wellness Center Eligibility based on meeting required service period