Graduate Admissions Coordinator I

University of Central Florida•Orlando, FL

8d•Onsite

About The Position

This Graduate Admissions Coordinator I serves as the front-line administrator managing routine application intake, compliance tracking, and enrollment logistics for the School of Data, Mathematical, and Statistical Sciences (SDMSS) graduate programs. Additionally, the Graduate Admissions Coordinator I provides structural support for undergraduate operations by aggregating program assessment data and triaging centralized communications.

Requirements

Bachelor's and 2+ years of relevant experience or Master’s degree and 0+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
All applicants must be authorized to work for any U.S. employer.
Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.

Nice To Haves

Degree in a related field.
Experience in a higher education or academic support environment.
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and Teams.
Experience using Workday or other student, curriculum, or program management systems.
Ability to manage multiple tasks, meet deadlines, and maintain accuracy and attention to detail in a fast-paced environment.
Strong organizational skills, including experience maintaining electronic records and documentation.
Strong verbal and written communication skills, with the ability to work effectively with faculty, staff, students, and external partners.
Ability to work independently while also contributing effectively as part of a collaborative team.

Responsibilities

Access, monitor, and download incoming graduate applications via Slate.
Log application metadata, build initial internal tracking files, and clear processing queues daily.
Audit applicant folders against university checklists.
Identify missing credentials, official transcripts, or recommendation letters, and issue standard deficiency notices to applicants.
Gather, format, and package verified application portfolios.
Route completed files to Graduate Program Directors and admissions committees, track review timelines, and log faculty decisions.
Manage graduate inbox queues, providing routine factual information regarding admission criteria and deadlines.
Escalate complex, international, or residency inquiries to Program Directors.
Generate template-based admission/funding letters and handles logistics for orientations and open houses.
Collect milestone forms (plans of study, candidacy), track GTA/GRA paperwork, and enter standard tuition waiver lines.
Aggregate routine quantitative enrollment, course evaluation, and retention metrics across undergraduate majors.
Populate standard spreadsheets for faculty reporting and accreditation compliance.
Provide logistical backup to undergraduate coordinators, including room bookings and exit interview scheduling.
Monitor the [email protected] and [email protected] inbox, routing messages to designated coordinators/directors.
Perform other routine administrative duties, specialized projects, and operational support tasks as explicitly directed by the supervisor to support the overall mission of the School.