Graduate Academic Advisor III

Texas A&M • Bryan, TX

11d • Onsite

About The Position

The Graduate Academic Advisor III provides academic advising to MD students concerning their educational or career goals, academic requirements, and related personal concerns. This role manages student records, develops advising materials, and coordinates events. The advisor may also support student organizations and program coordination.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• Three (3) years of related experience in higher education, advising or related fields.
• Knowledge of word processing, spreadsheet, and database applications.
• Knowledge of student information systems, degree planning, and degree audits.
• Ability to multitask and work cooperatively with others.
• Ability to present information clearly and concisely.
• Ability to work with sensitive information and maintain confidentiality.
• Excellent written communication, analytical, interpersonal, and organizational skills.

Nice To Haves

• Master’s degree in education, counseling, or a related field.
• Five (5) years of advising or related experiences.
• Experience advising or coordinating for health professions education programs.

Responsibilities

• Advises graduate students on programmatic requirements and academic processes.
• Collaborates with students to establish realistic goals, provides outreach, communicates important dates and deadlines, and offers necessary resources.
• Manages the accurate documentation of graduate students and their academic progress.
• Reviews academic records and refers to academic support services.
• Monitors student progress and degree requirements.
• Tracks and monitors residency interviews.
• Verifies completion of degree requirements.
• Advises students on both clerkship and elective schedules.
• Develops and maintains advising materials and resources for students.
• Meets with and refers students to available resources and departments.
• Holds group and class meetings as well as individual appointments.
• Maintains records of student contacts.
• Coordinates advising events and programs.
• Coordinates the Peer Tutoring Program.
• Plans and organizes annual elective fair.
• Assists in developing and implementing advising policies and procedures.
• Provides guidance to faculty on university processes and policies for graduate programs.
• Evaluates and improves advising practices based on department and student feedback and program outcomes.
• Assures students are registered each semester within set timelines.
• Assists students with adds/drops, withdrawals, and changes of curriculum.
• Manage enrollment rosters (LOA, adjusting grad year, transitioning between programs).
• Performs other duties as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Free exercise programs and release time.
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level