GPS Business Admin Specialist (Temporary, Part-Time)
About The Position
The Division of Graduate, Online & Professional Studies (GPS) is seeking a part-time business administration specialist to support the operational needs of our Scheduling & Enrollment, Corporate Education and Financial Administrative departments. This is a temporary, non-benefitted, part-time position with a maximum of 18 hours per week. The role involves supporting UMASS Lowell faculty, students, and staff, managing confidential information, and adhering to University, Massachusetts State, and Federal Law. New employees will receive training in UMass system Financial Information Systems (PeopleSoft), UMass Buyways, and other UMass System business software, as well as IT/Data security and confidential information training modules.
Requirements
- Bachelor’s degree required in Business or related field of study.
- At least three (3) years’ experience working in a business or financial administrative role.
- Prior experience with Financial Information Systems (FIS) or Enterprise Resource Planning (ERP) systems is required.
- High proficiency with using Microsoft excel to perform financial analysis and business-related projects.
- Problem solving skills in a business environment.
- Decision-making skills in a business environment.
- Excellent written and verbal communication.
- Diligence.
- Strong attention to detail.
- Well-organized.
- Professionalism and respect for confidential information is emphasized.
- Ability to manage confidential information.
- Ability to abide by University, Massachusetts State and Federal Law.
Nice To Haves
- Previous higher education (private or public) experience.
- Experience working in Payroll.
- Experience working in Accounting.
- Experience working in Health Care Billing.
- Experience working in Strategic Sourcing / Procurement.
- Experience working in other technical business fields.
Responsibilities
- Work with Financial staff to reconcile and maintain accounts, including auditing and submitting account journals.
- Assist Financial Director with general end fiscal year close out activities and financial analysis projects.
- Management of general billing and invoicing duties as assigned.
- Assist with the reconciling and processing of e-commerce transactions, wires, checks, and credit cards.
- Assist staff with submitting compensation paperwork, electronic pay records, and instructional / stipend notifications.
- Routinely check payroll records for accuracy and assist financial admin staff with auditing payroll transactions.
- Provide customer service and triage for compensation related questions from faculty and staff.
- Manage student employment operations, which include the hiring process, budget monitoring, updating training materials, and assist with the onboarding process.
- Process and monitor purchase orders.
- Monitor accounts payable (a/p) transactions.
- Assist with the University contract setup and review process.
- Assist with the vendor management database (updates, add new vendors).
- Assist with customer service operations (between staff and vendors) between department staff and central office procurement administration.
- Field questions, trouble-shoot and provide customer service to students, staff and faculty as needed.
- Proof-read letters and other formal documents.
- Review contracts for accuracy and clarity.
- Assist with the review, disposal, and organization of historic financial / business records.
- Perform other business duties and special ad-hoc projects as needed.
Benefits
- Contracts run 6 - 12 months, with annual review, and renewal based on performance.
- Non-benefitted position.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
