Business Admin Specialist II

University of Florida•Gainesville, FL

About The Position

This position ensures the effective and efficient fiscal operations of assigned units, ensuring compliance with university, state, and federal regulations. The role involves processing various fiscal and payroll transactions, including travel, procurement, invoice payments, expense reimbursements, journal entries, and PCard transactions. It also provides ongoing fiscal support and exceptional customer service to assigned units and DSOs, acting as the main point of contact for fiscal questions. The specialist will research, analyze, and resolve complex transaction issues, interpret policies, and prepare monthly financial reports. Additionally, the role may involve assisting or filling in for fiscal or HR/payroll transaction services for other team members or at customer sites during short-term vacancies to ensure seamless service continuity.

Requirements

High school diploma or equivalent
Three years of relevant experience
Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience
Proficient in Microsoft Office

Nice To Haves

Experience with University of Florida operations is preferred.
Ability to maintain effective working relationships with others
Ability to understand, interpret, and apply applicable rules, regulations, policies, and procedures
Ability to effectively communicate orally and in writing
Ability to complete work according to scheduled deadlines
Ability to work with limited supervision
Ability to utilize problem solving skills and exercise sound judgement
Ability to work independently is highly preferred

Responsibilities

Ensures the effective and efficient fiscal operations of assigned units.
Ensures that all programs, activities, and transactions comply with university, state, and federal regulations.
Processes all aspects of fiscal and payroll transactions including, but not limited to, travel, procurement, invoice payment, expense reimbursement, journal entries, and PCard transactions.
Prepares journal entries such as expense corrections and transfer journals.
Provides ongoing fiscal support to assigned units and DSOs, ensuring exceptional customer service.
Acts as the main point of contact for fiscal questions.
Researches, analyzes, and resolves complex transaction issues, including interpreting and explaining complex policies and procedures.
Reviews and researches transactions to provide information as requested.
Responsible for assisting or filling in for fiscal or HR/payroll transaction services as needed to cover for other team members’ absences and/or increased volume to ensure seamless continuity of service to customers.
May also temporarily assist or fill in for financial staff at the customer’s site when short-term vacancies exist.
Works with customer’s management to initiate transactions depending upon the customer’s area of need.
Supports the preparation of reports which summarize and forecast business activity and financial performance.
Prepares monthly reports of financial activity and supports the preparation and analysis of other ad hoc requests.
Assists in the analysis of financial information for planning and control purposes.