GOVERNMENT OPERATIONS CONSULTANT III - 64007027

State of Florida • TALLAHASSEE, FL

9d • $42,463 - $63,598 • Onsite

About The Position

This highly responsible professional position is located in the Early Steps program within the Bureau of Early Steps and Newborn Screening at the Florida Department of Health. Early Steps carries out functions and oversight under the Individuals with Disabilities Education Act (IDEA), Part C, and Part III of Chapter 391, Florida Statutes. The position serves as a certified contract manager, focusing on fiscal monitoring of programs and activities to ensure compliance with federal and state requirements and obligations, while also performing program management activities. Travel is required.

The consultant manages Early Steps contracts, including developing and preparing contracts, amendments, and renewals; providing contract providers with guidance on deliverables, operational processes, and invoice requirements; and completing programmatic and administrative monitoring within established time frames. The position also oversees contract financial management, payment and invoicing processes, budgets, reconciliations, closeouts, documentation, reporting, and compliance with applicable laws, rules, regulations, and policies. The consultant supports audits by gathering documentation, responding to auditor inquiries, and coordinating with the Division Contract Liaison and Office of Contracts.

The position is based at 2020 Capital Circle SE, Tallahassee, Florida, with 5% travel. Incumbents may be required to perform emergency duties before, during, or beyond normal work hours or days.

Requirements

• Valid State of Florida license.
• Strong mathematical and analytical skills for reviewing detailed accounting and numerical documents.
• Knowledge of fiscal and administrative policies and procedures.
• Ability to organize and manage time effectively.
• Problem-solving ability and knowledge of generally accepted budgeting and contract management practices.
• Proficiency with computer software such as FLAIR, FACTS, Word, Outlook, and Excel.
• Ability to deliver quality customer service and communicate clearly verbally and in writing.
• Ability to interpret and apply relevant rules, regulations, and policies.
• Ability to research business-related information online and review, categorize, prioritize, and analyze data.
• Ability to work independently on complex tasks, follow detailed oral and written instructions, manage multiple projects simultaneously, and complete work in a timely manner.
• Ability to work flexibly and effectively in fast-paced environments with frequent interruptions, produce quality work under stress, and interact courteously with others.
• Ability to travel.
• Ability to learn and communicate effectively in English, orally and in writing.
• Ability to complete a required security background check and participate in direct deposit.

Nice To Haves

• Florida Certified Contract Manager (FCCM) credentials.
• Experience with Florida Medicaid processes such as claims processing, CPT codes, and fee schedules.

Responsibilities

• Prepare and conduct financial reconciliations of Early Steps contracts using quarterly and annual expenditure review documents.
• Test quarterly expenditures, including sampling salary, travel, and non-salary expenses from contracted providers’ formal accounting records.
• Track quarterly and annual reconciliations across Early Steps contracts and ensure prompt return of funding to the program when applicable.
• Oversee Early Steps contracts, including developing and preparing new contracts, amendments, and renewals.
• Provide contract providers with clear guidance regarding deliverables, operational processes, and invoice requirements.
• Conduct required programmatic and administrative monitoring within established time frames to ensure accurate, timely, and compliant service delivery.
• Serve as a subject matter expert for audits of contracts and contractual services; gather requested documentation and prepare responses to auditor inquiries.
• Coordinate with the Division Contract Liaison and Office of Contracts to communicate audit findings and support contract compliance.
• Ensure timely execution of contract documents and coordinate with the Division Contract Liaison.
• Maintain complete, compliant contract management documentation and comprehensive contract files.
• Oversee financial management of assigned contracts, payment processes, invoicing, budget oversight, financial reconciliations, contract closeout, and required reporting.
• Ensure adherence to applicable state, federal, and Department laws, rules, regulations, and policies related to contract management.
• Perform other work-related duties as requested.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Flexible Spending Accounts.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed