GOVERNMENT OPERATIONS CONSULTANT III - 37020954

State of Florida • TALLAHASSEE, FL

3d • Onsite

About The Position

This is advanced level work that will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Office of Resilience and Coastal Protection to operate more efficiently and effectively. Consult with federal, state, and local officials on matters applicable to the program. Provide technical assistance, consultative services and direction for development, implementation, and evaluation in public agencies and local governments regarding grant funds. Counsel project sponsor representatives and their consultants on program issues; advise them on program rules and policies. Prepare correspondence and memoranda; provide policy and program administration recommendations; prepare documentation for official project files. Assists in maintaining various section databases. Analyze financial information in disbursement/payment requests for the Florida Resilient Program, including reviewing requests for mathematical accuracy, proper documentation of costs, compliance with program and regulations and agreements, preparing disbursement/payment authorization forms, and maintaining account ledger of disbursement payments for individual grant projects. Coordinate with the Department of Environmental Protection, Finances & Accounting, and the Department of Financial Services as needed. Serve as the contract manager for Florida Resilient contractual projects assigned to vendor firms. Develop contract scope of services and coordinate activities related to initiation, advertisement, negotiation, and execution of contracts and task work orders. Coordinate with Project Managers for the preparation of specific scope of services and contract monitoring. Coordinate, review, and approved invoices. Prepare and compile data for Florida Resilient Grants and Contracts to be entered into the Florida Accountability Contract Tracking System (FACTS). Request and monitor encumbrances for each grant and contract awarded. Monitor, track balances, budget releases. Prepare additional release requests as needed. Assist in the analysis of grant and contract monitoring by preparing and reconciling daily Flair reports. This includes reconciling mathematical accuracy, proper coding of amounts and posting to the program databases. Use database and spreadsheet software to complete reconciliations. Assist in analysis of variances in reporting and monitors revisions of data. Efforts include grant initiation review and financial reconciliation. Prepares manuals and trains workers in the use of new forms, reports, and procedures, according to organizational policy. Performs other duties as assigned.

Requirements

• Knowledge of basic management principles and practices.
• Knowledge of problem solving and research techniques.
• Ability to review and monitor policies and procedures for compliance with applicable requirements.
• Ability to evaluate and analyze data relating to grants and contracts management activities.
• Ability to understand and apply applicable rules, regulations, policies, and procedures relating to grants and contracts management activities.
• Ability to develop and organize data into logical format for presentation in reports, proposals, and other written documents.
• Ability to utilize problem-solving techniques.
• Ability to work independently.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.
• At least four years of verifiable related experience. Post-secondary degrees from an accredited college or university may be used as an alternative for the required four years of experience on a year-for-year basis.
• A valid driver’s license.

Nice To Haves

• Have or obtain a Florida Certified Contract Manager (FCCM) certification within one year of hire

Responsibilities

• Conduct organizational studies and evaluations on office procedures.
• Provide technical assistance and develop procedures to improve efficiency and effectiveness.
• Consult with federal, state, and local officials on program-applicable matters.
• Provide technical assistance, consultative services, and direction for the development, implementation, and evaluation of grant funds in public agencies and local governments.
• Counsel project sponsor representatives and their consultants on program issues and advise on program rules and policies.
• Prepare correspondence and memoranda.
• Provide policy and program administration recommendations.
• Prepare documentation for official project files.
• Assist in maintaining various section databases.
• Analyze financial information in disbursement/payment requests for the Florida Resilient Program.
• Review requests for mathematical accuracy, proper documentation of costs, and compliance with program, regulations, and agreements.
• Prepare disbursement/payment authorization forms.
• Maintain an account ledger of disbursement payments for individual grant projects.
• Coordinate with the Department of Environmental Protection, Finances & Accounting, and the Department of Financial Services.
• Serve as the contract manager for Florida Resilient contractual projects assigned to vendor firms.
• Develop contract scope of services and coordinate activities related to initiation, advertisement, negotiation, and execution of contracts and task work orders.
• Coordinate with Project Managers for the preparation of specific scope of services and contract monitoring.
• Coordinate, review, and approve invoices.
• Prepare and compile data for Florida Resilient Grants and Contracts to be entered into the Florida Accountability Contract Tracking System (FACTS).
• Request and monitor encumbrances for each grant and contract awarded.
• Monitor, track balances, and budget releases.
• Prepare additional release requests as needed.
• Assist in the analysis of grant and contract monitoring by preparing and reconciling daily Flair reports.
• Reconcile mathematical accuracy, proper coding of amounts, and posting to program databases.
• Use database and spreadsheet software to complete reconciliations.
• Assist in analysis of variances in reporting and monitor revisions of data.
• Perform grant initiation review and financial reconciliation.
• Prepare manuals and train workers in the use of new forms, reports, and procedures.
• Perform other duties as assigned.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree