884692-GOVERNMENT OPERATIONS CONSULTANT III - 40031194

State of Florida•Tallahassee, FL

6d•Onsite

About The Position

This is highly responsible position in the Division of Workforce Services, Contract and Grants Unit, providing consultation and direction to the Division program areas involving developing, coordinating, managing, negotiating, tracking, executing, monitoring, and overall administration of contracts and agreements for the Division. The individual in this position must be self-motivated, with an ability to work independently, be an effective communicator and facilitator, and have the ability to work well with others. The incumbent is expected to exercise independent judgment in the development of contract and grant management resources, tools, and processes. This position is an advocate for the Division and serves as a participant for team assignments, process improvements, and special projects. Specific duties and responsibilities include: Developing Scopes of Work, procurements, contracts, and agreement documents; developing and managing documented systematic financial and programmatic monitoring plans and procedures for contracts and agreements; conducting fiscal, programmatic, and contractual/agreement monitoring activities, audits, and reviews to ensure compliance with contracts, agreements, grants, and Supplemental Budget Request (SBR) requirements, Office of Management and Budget (OMB) circulars, and federal and state statutes and rules; providing technical assistance and guidance in preparing required corrective active plans and validating corrective actions taken are sufficient; preparing documented monitoring reports and participating in on-site and off-site meetings, conferences, visits, and reviews to resolve technical, compliance, budgetary, grant, and performance issues; directing a consultative program to ensure Division funds are accurately and effectively used and controlled for contracts and agreements entered into by the Division. Facilitates the development, coordination, and administration of Division agreements such as contract and grant agreements, interagency agreements, data sharing agreements, and memoranda of understanding including procurement documents, evaluation, negotiation, execution, management of procurement documents, and purchase requisitions. Collaborates with Division contract and grant managers, provides consultation, direction, technical and administrative assistance. Tracks agreements through the review and approval process, which includes other Department offices (Office of the General Counsel, Office of Financial Management, Office of Budget Management, and the Executive Director’s Office). Maintains the original agreement file and all required supporting documentation. Participates in procurements, contract negotiations, and meetings. Provides assistance in submitting grant applications and supplemental budget requests (SBR’s) to the United States Department of Labor (USDOL). Develops and manages special grants and programs funded and approved by USDOL or the Florida Legislature. Facilitates meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, technical requirements, and resolve procurement, contract, and agreement issues. Reviews, approves, and processes invoices for payment processing ensuring contractual and agreement terms, conditions, and expenditures are compliant with contract and agreement requirements and requirements and procedures specified in the Department of Financial Services (DFS) Reference Guide for State Expenditures in Florida Statutes and processing timelines specified in Florida Statutes. Performs financial reconciliations against payments made to validate accuracy against contract/agreement requirements and makes adjustments and changes, as necessary, to resolve any issues. Prepares, analyzes and updates programmatic and financial reports on projects, potential problems, concerns, and issues, and makes recommendations relating to area of responsibility to senior management in a timely manner. Completes and submits weekly, monthly, quarterly, and ad hoc reports as required or directed. Performs other job-related duties as may be required. The position is a Government Operations Consultant III in the Division of Workforce Services, Bureau of Reemployment Assistance, serving as a Contract Manager. This position will serve as a primary liaison connecting program areas with internal FloridaCommerce administrative support divisions, including Information Technology (IT), Purchasing, and the Office of the General Counsel (OGC), as well as external partners and contractors. By facilitating procurements, contracts, agreements, and purchases, you will provide the administrative, fiscal, and contractual oversight necessary to deliver vital workforce resources to Floridians. Ultimately, your work helps citizens secure employment, and receive temporary reemployment assistance. The incumbent exercises independent judgment in developing Scopes of Work; procurement, contract, and agreement documents; developing monitoring procedures and monitoring reports; and evaluating corrective actions having a significant impact on the administration of the Division.

Requirements

Knowledge of Florida Statutes, Chapters 119, 287, 219 (and any other applicable to contracts and grants), Florida Administrative Code and policies and procedures related to contracts and grants.
Working knowledge of developing, administering, and monitoring contracts and State and Federal grants.
Ability to demonstrate adaptability and flexibility in handling multiple tasks.
Ability to communicate effectively verbally and in writing.
Ability to plan, organize, and coordinate work activities.
Proficient skills with Microsoft applications.
Ability to use problem solving techniques and maintain appropriate records.
Ability to meet deadlines while maintaining accuracy and providing continued customer service.
Ability to conduct fact-finding research and provide reports and analyses as required.
Ability to work independently, be detail oriented, and demonstrate outstanding customer service skills.
Ability to establish and maintain effective working relationships and work as part of a team.
Ability to apply relevant statutes, rules, regulations, policies, procedures and contractual standards.
Knowledge of federal and state workforce programs.
Duties and responsibilities of this position must be performed at the official work site of the Department.
Travel may be required.

Nice To Haves

Currently a Florida Certified Contract Manager (FCCM), held an FCCM certificate within the last five years or the ability to obtain within the first six months of employment.
Working knowledge and experience using MyFloridaMarketPlace (MFMP) applications (i.e. Buyer, Sourcing, Vendor Information Portal, etc.).
Bachelor's degree from an accredited college or university or four (4) years of equivalent work experience.

Responsibilities

Developing Scopes of Work, procurements, contracts, and agreement documents.
Developing and managing documented systematic financial and programmatic monitoring plans and procedures for contracts and agreements.
Conducting fiscal, programmatic, and contractual/agreement monitoring activities, audits, and reviews to ensure compliance with contracts, agreements, grants, and Supplemental Budget Request (SBR) requirements, Office of Management and Budget (OMB) circulars, and federal and state statutes and rules.
Providing technical assistance and guidance in preparing required corrective active plans and validating corrective actions taken are sufficient.
Preparing documented monitoring reports and participating in on-site and off-site meetings, conferences, visits, and reviews to resolve technical, compliance, budgetary, grant, and performance issues.
Directing a consultative program to ensure Division funds are accurately and effectively used and controlled for contracts and agreements entered into by the Division.
Facilitating the development, coordination, and administration of Division agreements such as contract and grant agreements, interagency agreements, data sharing agreements, and memoranda of understanding including procurement documents, evaluation, negotiation, execution, management of procurement documents, and purchase requisitions.
Collaborating with Division contract and grant managers, providing consultation, direction, technical and administrative assistance.
Tracking agreements through the review and approval process, which includes other Department offices (Office of the General Counsel, Office of Financial Management, Office of Budget Management, and the Executive Director’s Office).
Maintaining the original agreement file and all required supporting documentation.
Participating in procurements, contract negotiations, and meetings.
Providing assistance in submitting grant applications and supplemental budget requests (SBR’s) to the United States Department of Labor (USDOL).
Developing and managing special grants and programs funded and approved by USDOL or the Florida Legislature.
Facilitating meetings to coordinate with impacted stakeholders to gather requirements, develop scopes of work, technical requirements, and resolve procurement, contract, and agreement issues.
Reviewing, approving, and processing invoices for payment processing ensuring contractual and agreement terms, conditions, and expenditures are compliant with contract and agreement requirements and requirements and procedures specified in the Department of Financial Services (DFS) Reference Guide for State Expenditures in Florida Statutes and processing timelines specified in Florida Statutes.
Performing financial reconciliations against payments made to validate accuracy against contract/agreement requirements and making adjustments and changes, as necessary, to resolve any issues.
Preparing, analyzing and updating programmatic and financial reports on projects, potential problems, concerns, and issues, and making recommendations relating to area of responsibility to senior management in a timely manner.
Completing and submitting weekly, monthly, quarterly, and ad hoc reports as required or directed.
Performing other job-related duties as may be required.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment