GOVERNMENT OPERATIONS CONSULTANT III - 40021115

State of Florida•TALLAHASSEE, FL

3d•$60,000 - $65,000•Onsite

About The Position

This is a professional position performing highly responsible technical, consultative and administrative work. This position serves as a procurement officer, maintaining full responsibility and ownership for competitively procured solicitations assigned, to include all FloridaCommerce program areas. The incumbent is expected to exercise independent judgment in identification and development of procurement resources and tools. The individual in this position must be self-motivated, with an ability to work independently, is an effective communicator and facilitator and has the ability to work well with others. This position is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements. Facilitates, from beginning to the end of the procurement process, Invitation to Bid (ITB), Request for Proposals (RFP), Invitation to Negotiate (ITN), Request for Quotes (RFQ), Request for Information (RFI), Single Source (SS) and optional exceptional informal purchases, and all other procurements as requested by program areas, in accordance with Florida Statutes, rules and FloridaCommerce policy and procedures. This includes the development and maintenance of official procurement files. Assists the Purchasing Manager with procurement planning and serves as a liaison for anticipated procurement activities. Assists with the review of purchase requisitions in the MyFloridaMarketPlace system as required. Consults with the Purchasing Manager to coordinate the implementation of solutions to recognized problems. Makes recommendations for systematic ways to improve the process of procurement/contract documents development and construction. Makes recommendations for ways to improve the office’s overall operations. Assists in the coordination, analysis and maintenance of internal policies and procedures within the Bureau of General Services. Other Responsibilities – As needed, provide assistance to the Chief of General Services and Purchasing Manager, including developing reports and other analysis; assisting with special projects or assignments; and performing other duties as assigned.

Requirements

Knowledge of agency and state procurement and contracting policies.
Knowledge and skills in using and maintaining documents and content in Share Point.
Working knowledge of Microsoft Office Suite.
Knowledge of the methods of data collection and analysis.
Ability to work independently with minimal supervision.
Ability to perform analytical reviews and prepare written reports based on the review.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to conduct fact-finding research.
Ability to utilize problem-solving techniques.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships with others.
Ability to perform basic mathematic calculations.
Knowledge of Chapters 119 and 287, Florida Statutes, Rule 60A, Florida Administrative Code, and Department policies and procedures.
Working knowledge of MyFloridaMarketPlace (MFMP) and related Department of Financial Services’ rules.
Proficient in developing and reviewing bid specifications and scopes of work.
Knowledge of the Office of Supplier Diversity requirements.
Working knowledge and proficiency in Microsoft Office applications (i.e., Excel, Word, PowerPoint).
Knowledge of product and service vendor sources.
Ability to analyze varying products to determine cost effectiveness.
Knowledge of principles and practices of purchasing, ability to apply rules, regulations, policies and procedures relating to the purchasing process.
Ability to plan, organize and coordinate work activities.
Ability to write bid specifications, scopes of work and advertisements.
Ability to use problem solving techniques.
Ability to maintain purchasing records.
Ability to maintain effective working relationships.

Nice To Haves

Florida Certified Contract Manager (FCCM)
Florida Certified Contract Negotiator (FCCN)
Project Management Professional (PMP)
Certified Notary Public
Maintaining and compiling approved contract task assignments and change order submissions
Familiarity with the Department of Commerce SERA system
Familiarity with the Department of Financial Services FACTS system

Responsibilities

Serves as a procurement officer, maintaining full responsibility and ownership for competitively procured solicitations assigned, to include all FloridaCommerce program areas.
Exercises independent judgment in identification and development of procurement resources and tools.
Is self-motivated, with an ability to work independently, is an effective communicator and facilitator and has the ability to work well with others.
Is an advocate for department activities; serves as a participant for team assignments, process improvements, and special projects; fosters teamwork; and participates in the identification of program and process improvements.
Facilitates, from beginning to the end of the procurement process, Invitation to Bid (ITB), Request for Proposals (RFP), Invitation to Negotiate (ITN), Request for Quotes (RFQ), Request for Information (RFI), Single Source (SS) and optional exceptional informal purchases, and all other procurements as requested by program areas, in accordance with Florida Statutes, rules and FloridaCommerce policy and procedures.
Develops and maintains official procurement files.
Assists the Purchasing Manager with procurement planning and serves as a liaison for anticipated procurement activities.
Assists with the review of purchase requisitions in the MyFloridaMarketPlace system as required.
Consults with the Purchasing Manager to coordinate the implementation of solutions to recognized problems.
Makes recommendations for systematic ways to improve the process of procurement/contract documents development and construction.
Makes recommendations for ways to improve the office’s overall operations.
Assists in the coordination, analysis and maintenance of internal policies and procedures within the Bureau of General Services.
Provides assistance to the Chief of General Services and Purchasing Manager, including developing reports and other analysis; assisting with special projects or assignments; and performing other duties as assigned.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment