GOVERNMENT OPERATIONS CONSULTANT II - 64043645

State of Florida • TALLAHASSEE, FL

1d • Onsite

About The Position

This is a highly responsible, independent professional position in Contract Administration. This position serves as the Contract Administration Project Manager and is responsible for providing technical assistance to contract managers in the program and statewide offices regarding contract management. Independently performs complex administrative and consultative work providing operational management guidance. This position will report to the Director of Contract Administration. The incumbent will coordinate and compile all data for the development of the contract quarterly report. Prepare and distribute of monthly and quarterly reports in collaboration with the Director of Contract Administration. Works with the program or county health department on steps for improvement. The incumbent serves as the lead for coordinating and submitting Contract Review Audits and Expanded Audit of Payment requests from external partners. Maintain the audit request tracking log. The incumbent will monitor, coordinate, and send responses and written inquiries received in the ContractAdmin inbox. Provide customer service with all inquiries received. The incumbent will create and/or maintain spreadsheets and generate and monitor reports needed or as requested. Coordinates programmatic meetings, prepares agendas, sends community invitations, and completes/disseminates minutes. Assists with obtaining and preparing data and information for program presentations, power points, and implementing special project deliverables. Oversees daily administrative activities, prioritizes work assignments, and ensures all office operations are completed in a timely manner. The incumbent will maintain Department Contract Manager counts, and process Contract Manager Change Requests. The incumbent serves as backup Operations Analyst as needed which may include the review and approval of contract actions accurately and timely. Update workflow queues and coordinate AXIOM updates with internal team log. Provide technical assistance to Divisions, Offices, and CHD users. Grant access to new users and update roles for existing users. Primary on all new employee onboarding, including setting up office space, ensuring sufficient supplies, submitting IT tickets for computer set up and phone setting up. Perform other personnel duties as needed. The incumbent provides technical assistance to contract managers of program offices, county health departments and other staff with interpreting contract requirements. The incumbent will complete special projects assigned by the Director to include updating forms and flowcharts for SharePoint, etc. Performs other duties, as required.

Requirements

• Strong written and verbal communication skills.
• Ability to communicate effectively and concisely with Department management and staff at all levels in writing, using proper English spelling and grammar rules.
• Ability to understand and apply applicable rules, regulations, policies, and procedures.
• Strong organizational skills.
• Ability to produce high-quality work under strict deadlines.
• Ability to plan, organize, and coordinate work assignments.
• Ability to work independently and cooperatively as a team member, establishing and maintaining effective working relationships with others.
• Ability to maintain confidentiality, work collaboratively, and work with integrity.
• Ability to perform required tasks, including strong attention to detail, flexibility, self-discipline, and workplace professionalism.
• Florida Certified Contract Manager (FCCM) certification or ability to obtain it within one year of employment.
• A High School Diploma or equivalent.
• Two (2) years of professional experience to include data entry, reviewing or auditing documents for specific criteria, applying applicable laws, rules, regulations, policies, and procedures.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Working knowledge of Chapter 215, 216 and 287, F.S. and Federal Regulations applicable to grant agreements such as Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles and Federal Awards.
• Two (2) years’ experience conducting financial analyses of projects, programs, or organizations.
• Experience managing State of Florida and/or Federal contracts or grants.
• Project management experience.
• Professional Project Manager (PMP) certification.
• Florida Certified Contract Negotiator (FCCN) certification.

Responsibilities

• Serve as the Contract Administration Project Manager, providing technical assistance to contract managers regarding contract management.
• Independently perform complex administrative and consultative work providing operational management guidance.
• Coordinate and compile data for contract quarterly reports.
• Prepare and distribute monthly and quarterly reports in collaboration with the Director of Contract Administration.
• Work with program or county health departments on steps for improvement.
• Coordinate and submit Contract Review Audits and Expanded Audit of Payment requests from external partners.
• Maintain the audit request tracking log.
• Monitor, coordinate, and respond to written inquiries received in the ContractAdmin inbox.
• Provide customer service for all inquiries received.
• Create and/or maintain spreadsheets and generate and monitor reports.
• Coordinate programmatic meetings, prepare agendas, send invitations, and disseminate minutes.
• Assist with obtaining and preparing data and information for program presentations, power points, and special project deliverables.
• Oversee daily administrative activities, prioritize work assignments, and ensure timely completion of office operations.
• Maintain Department Contract Manager counts and process Contract Manager Change Requests.
• Serve as backup Operations Analyst, including review and approval of contract actions.
• Update workflow queues and coordinate AXIOM updates.
• Provide technical assistance to Divisions, Offices, and CHD users.
• Grant access to new users and update roles for existing users.
• Manage new employee onboarding, including office setup, supplies, and IT tickets.
• Perform other personnel duties as needed.
• Provide technical assistance to contract managers regarding interpreting contract requirements.
• Complete special projects assigned by the Director, such as updating forms and flowcharts for SharePoint.
• Perform other duties as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED