GOVERNMENT OPERATIONS CONSULTANT II - 48004635

State of Florida•Tallahassee, FL

3d•$45,060 - $49,566•Onsite

About The Position

This position reports to the Assistant Bureau Chief in the Special Contracts Section of the DVR Bureau of Vendor and Contracted Services. This is a highly responsible professional position requiring the incumbent to act as contract manager over complex direct service contracts and grants. The Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

Requirements

High School Diploma
At least three (3) years of professional experience in contract management, procurement, grants management, fiscal monitoring, program administration, project management, business administration, public administration.
OR A bachelor's degree from an accredited college or university in Business Administration, Public Administration, Finance, Accounting, Contract Management, Legal Studies, or a related field and one (1) year of professional experience in contract management, procurement, grants management, program administration, or a related field.
Experience reviewing, monitoring, or administering contracts, grants, agreements, budgets, invoices, or procurement related activities.
Experience using Microsoft Office applications, including Excel, Word, and Outlook.

Nice To Haves

Applicants who have both professional and educational experience.
Applicants who complete application information and hire requirements listed in the advertisement to completion.
Experience managing State of Florida contracts or grants.
Knowledge of Florida Statutes related to procurement and contract management.
Experience conducting contract monitoring, provider oversight, or compliance reviews.
Experience preparing reports, presentations, and training materials.
Experience working with individuals with disabilities or workforce development programs.

Responsibilities

Determining appropriate method of procurement; determining appropriate method of payment; and contractor/provider selection
Drafting contract documents, including scopes of work; deliverable tables; financial consequences; amendments; renewals; and extensions
Negotiating cost and terms & conditions of both competitively procured and non-competitively procured contracts
Assists in the preparation of budget amendments, revisions, and funding reallocations as needed
Reviewing proposed budgets and performing price and/or cost analyses, as appropriate
Conducting risk assessment and preparing monitoring plans accordingly
Securing all required reviews and signatures for execution
Enforcing performance of contract terms and conditions and serving as a liaison with the contractor
Interprets and applies federal regulations, Florida Statutes, administrative rules, and agency policies related to procurement and contract administration
Evaluating vendor performance and informing management of issues with service delivery
Review and approval of deliverables and processing of invoices
Maintaining complete, comprehensive, current, and well organized contract records
Providing technical assistance and training to provider/contractor
Ongoing and scheduled monitoring, including both desk-top and on-site activities
Development and enforcement of corrective action plans, as deemed necessary
Evaluating contract effectiveness and recommending improvements to the ensure optimum service delivery
Preparing close-out reports upon contract termination identifying the results of contracted objectives and performance
Monitoring and tracking of the various contracts’ funding and monthly/quarterly invoice submissions
Providing one-on-one technical assistance and guidance to contract providers
Collaborating with the Bureau of Field Services program subject matter experts and providing guidance to assist in fostering positive outcomes to individuals with disabilities
Identifies potential contractual, fiscal, and operational risks and develops mitigation strategies
Identifies trends, inefficiencies, and service delivery issues and recommends improvements
Coordinates with legal, procurement, fiscal, and program staff to resolve contract-related issues
Conducts detailed budget and cost analyses to ensure expenditures are reasonable, allowable, and properly supported
Assists with special projects related to contract development, monitoring, and program operations
Reviews and recommends improvements to contract templates, workflows, and internal procedures
Preparing and conducting training/presentations as assigned
Serving as mentor for incoming contract managers and assist with cross-training within the CAMs Unit
Assisting with special projects, such as home/building modifications in excess of the $35,000.00 threshold
Understanding of federal and statutory requirements related to fiscal monitoring, contractual language for vendors and service providers of Vocational Rehabilitation
Performing contract and/or program related research, preparing reports, and presenting to management, as appropriate
Travel may be required to complete assigned duties
Performs other duties, as assigned

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits