GOVERNMENT OPERATIONS CONSULTANT II - 48007000

State of Florida•Tallahassee, FL

2d•$45,060 - $55,000•Onsite

About The Position

This position is located in the Division of Blind Services State Office in Tallahassee, Florida. This position will work under the direction of the Division of Blind Services’ (DBS) Division Director. This position performs independent administrative and program work for the Florida Rehabilitation Council for the Blind (FRCB) in fulfilling its obligations as required by Chapter 413.405, Florida Statutes and Section 105, Part A, of Title I of the Rehabilitation Act, and Chapter 361.16-361.17 of its implementing regulations. The Florida Department of Education (FDOE) has an open position that is responsible for executing the following functions: Collects and analyzes information for DBS staff, FRCB members and DSO board members. Assists with developing, reviewing, and revising guidelines, policies, procedures, management practices, proposed legislation, and related directives. Researches and analyzes problems and issues arising from management, programmatic and operational practices and the implementation of policies and procedures mandated by the FRCB and DBS. Conducts special studies, inquiries, or investigates as necessary. Responsible for knowing and adhering to public notice requirements per Sunshine Law for Full Council meetings. Research, prepare and present research and information during meetings or conference calls. Responsible for knowing and adhering to ADA accommodation requirements. Provides technical assistance and provides assistance with presentations to the FRCB staff. Generates, tracks and maintains records of general correspondences and communications, such as mailings and e-mails to the FRCB members. Arranges for teleconferences and WebEx virtual conferencing as required. Formats, proofreads, photocopies, and distributes reports, policies, correspondences, and other documents, in alternative formats as requested. Prepares and submits timely, complete and accurate appointment recommendations to the Governor’s Appointment Office before August 31st to ensure appointment prior to the first FRCB meeting of the Federal fiscal year. Maintains orientation manual and coordinates initial training to new Council members upon appointment; maintains a current log of all members with contact and other relevant information. Prepares and reviews budget documents and information pertaining to purchasing. Prepares spreadsheets, charts, and reports for budget forecasting and assists with developing the annual FRCB spending plan. Researches and makes recommendations concerning the items and services to be purchased. Negotiates for the best prices available from MFMP vendors. Initiates and submits MFMP requisitions and change orders and reconciles and receives PO’s in MFMP. Coordinates with vendors to ensure timely delivery of purchased goods and services. Submits vendor invoices to the DBS Financial Payments Section. Arranges FRCB meetings and public hearings coordinating logistics, such as arranging for meeting space, hotel sleeping rooms, interpreter services, assistive listening systems, photocopying meeting agendas and information, and providing meeting information in alternative formats. Make travel arrangements, processes travel requests and reimbursement vouchers for the FRCB staff. Maintains a tracking system for purchasing and travel requisitions, receiving reports, and expenditures. Attends FRCB meetings and takes meeting minutes. Prepares draft reports of meeting minutes from notes or transcription of tapes and distributes the final reports as required. Collects information and investigates subject matter for FRCB Committees, provides analysis and prepares appropriate responses. Provides information to FRCB members and other parties such as community partners, vendors, contractors. Presents analysis, reports, and information to Council Members and FRCB staff at quarterly meetings and conference calls. Maintains archives of files and documentation for the Florida Rehabilitation Council for the Blind including, but not limited to, pertinent policy and procedural manuals; minutes and agendas for all commission meetings; State Plans and Strategic Plans; Administrative Rules; routine correspondence; annual reports, contractual reports and any forms used by the council staff. Other committee support assignments as required. Submit notice of meetings to the Florida Admin Weekly. E-mail Board with meeting notices and reminders. Send out teleconference number and connect the calls. Forward all incoming correspondence to the appropriate Board member. Responds to requests from the Board chair and members as necessary. Other duties as requested. Frequent travel is required.

Requirements

One (1) to four (4) years of professional and relevant experience in business administration, public administration, communication, nonprofit management, hospitality management, or administrative/office management.
Knowledge of the methods of data collection and analysis.
Knowledge of basic management principles and practices.
Ability to be self-motivating and a person capable of setting priorities and assisting in a variety of complex duties.
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document work flow and other activities relating to the improvement of operational and management practices.
Ability to organize data into logical format for presentation in reports, documents and other written materials.
Ability to conduct fact-finding research.
Ability to utilize problem-solving techniques.
Ability to work independently.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Knowledge of the Americans with Disabilities Act (ADA), which includes the rules and regulations.
Ability to provide accessible formatted documents.

Nice To Haves

A bachelor’s degree from an accredited college or university in a field of study reasonably related to business administration, public administration, communication, nonprofit management, hospitality management.
Prior experience preparing meeting agendas, working with boards, councils, or commissions, and preparing and securing travel arrangements and meeting locations.

Responsibilities

Collects and analyzes information for DBS staff, FRCB members and DSO board members.
Assists with developing, reviewing, and revising guidelines, policies, procedures, management practices, proposed legislation, and related directives.
Researches and analyzes problems and issues arising from management, programmatic and operational practices and the implementation of policies and procedures mandated by the FRCB and DBS.
Conducts special studies, inquiries, or investigates as necessary.
Responsible for knowing and adhering to public notice requirements per Sunshine Law for Full Council meetings.
Research, prepare and present research and information during meetings or conference calls.
Responsible for knowing and adhering to ADA accommodation requirements.
Provides technical assistance and provides assistance with presentations to the FRCB staff.
Generates, tracks and maintains records of general correspondences and communications, such as mailings and e-mails to the FRCB members.
Arranges for teleconferences and WebEx virtual conferencing as required.
Formats, proofreads, photocopies, and distributes reports, policies, correspondences, and other documents, in alternative formats as requested.
Prepares and submits timely, complete and accurate appointment recommendations to the Governor’s Appointment Office before August 31st to ensure appointment prior to the first FRCB meeting of the Federal fiscal year.
Maintains orientation manual and coordinates initial training to new Council members upon appointment; maintains a current log of all members with contact and other relevant information.
Prepares and reviews budget documents and information pertaining to purchasing.
Prepares spreadsheets, charts, and reports for budget forecasting and assists with developing the annual FRCB spending plan.
Researches and makes recommendations concerning the items and services to be purchased.
Negotiates for the best prices available from MFMP vendors.
Initiates and submits MFMP requisitions and change orders and reconciles and receives PO’s in MFMP.
Coordinates with vendors to ensure timely delivery of purchased goods and services.
Submits vendor invoices to the DBS Financial Payments Section.
Arranges FRCB meetings and public hearings coordinating logistics, such as arranging for meeting space, hotel sleeping rooms, interpreter services, assistive listening systems, photocopying meeting agendas and information, and providing meeting information in alternative formats.
Make travel arrangements, processes travel requests and reimbursement vouchers for the FRCB staff.
Maintains a tracking system for purchasing and travel requisitions, receiving reports, and expenditures.
Attends FRCB meetings and takes meeting minutes.
Prepares draft reports of meeting minutes from notes or transcription of tapes and distributes the final reports as required.
Collects information and investigates subject matter for FRCB Committees, provides analysis and prepares appropriate responses.
Provides information to FRCB members and other parties such as community partners, vendors, contractors.
Presents analysis, reports, and information to Council Members and FRCB staff at quarterly meetings and conference calls.
Maintains archives of files and documentation for the Florida Rehabilitation Council for the Blind including, but not limited to, pertinent policy and procedural manuals; minutes and agendas for all commission meetings; State Plans and Strategic Plans; Administrative Rules; routine correspondence; annual reports, contractual reports and any forms used by the council staff.
Other committee support assignments as required.
Submit notice of meetings to the Florida Admin Weekly.
E-mail Board with meeting notices and reminders.
Send out teleconference number and connect the calls.
Forward all incoming correspondence to the appropriate Board member.
Responds to requests from the Board chair and members as necessary.
Other duties as requested.

Benefits

State Group Insurance coverage options+(health, life, dental, vision, and other supplemental option)
Retirement plan options, including employer contributions (www.myfrs.com)
Nine paid holidays and a Personal Holiday each year
Annual and Sick Leave Benefits
Student Loan Forgiveness Program (Eligibility required)
Flexible Spending Accounts
Tuition Fee Waivers (Accepted by major Florida colleges/universities)
Ongoing comprehensive training provided
Career Growth
Highly skilled, professional environment
Maternity and Parental Leave Benefits