GOVERNMENT OPERATIONS CONSULTANT II - 48004515

State of Florida•Orlando, FL

10d

About The Position

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees." Please visit our link at www.rehabworks.org to learn more about our mission. The position provides Area coordination on purchasing, leasing, communications, general services, administrative activities, expense monitoring, and insurance for equipment/state property. The position also provides information and recommends revisions to policies and procedures to achieve goals and objectives or resolve operational problems. Recommends resolution of problems on job-related Area administrative issues and concerns. It provides consultation and coordination and technical assistance to all levels of staff on job-related administrative policies, rules, and regulations. Monitor job-related administrative activities to ensure compliance with policies, rules, and regulations, and investigates, assesses and analyzes job-related problems. Consults with the various Area Leadership Teams and administrative staff to resolve issues and problems. Directs purchasing, property control, general housekeeping and maintenance activities for the assigned Area. Coordinates communications systems and is responsible for new office equipment and surplusing property for the Area office and field units. Coordinates property acquisition and property control with appropriate entities and monitors expenditures related to facilities. Represents the assigned Area and serves as Area Liaison with the Division/Department's Purchasing Office, monitoring purchasing activities using MFMP. Reviews and analyzes proposed leasing-related documents for the assigned Region. Identifies potential problems and advocates for changes or courses of action. Communicates technical information regarding leases to Area officials, including required lease information and assisting with Area responses for leases and lease modifications. Assist Area officials in lease-related activities, ensures that ADA accessibility guidelines are met in the development of new space. Responsible for completing required ADA assessments and corrective action plans. Handle requests for accommodations under the ADA that are considered highly confidential and could contain diagnosis or modifications necessary for the diagnosis, make decisions based upon this information to modify the site, or work conditions of employees. Identify potential problems and advocate for changes or courses of action on facility related matters and employee safety. Responsible for conducting reviews, assessments and corrective actions regarding Safety issues. Serves as the lead Safety Officer for their assigned area and coordinates remediation and modification efforts within Area and unit offices. Handling employee accidents and site safety inspections, often dealing with worker’s compensation issues. Serve as a member of the Division’s Emergency Preparedness and Response team. Duties include, but are not limited to coordinating and preparing sites for closure, notification of employees, restoration of operations and monitoring post-event issues, collection and maintenance of confidential information on employees, so that they can be contacted during a state of emergency. The position performs other related work and responsibilities, as requested and required.

Requirements

Knowledge of: basic management principles and practices.
Knowledge of: state and agency rules, policies and operational procedures.
Ability to: collect, evaluate and analyze data and present in a logical format.
Ability to utilize problem solving techniques.
Ability to communicate effectively, verbally and in writing.
Ability to establish and maintain effective relationships with internal and external customers.
Proficient in Microsoft Word, Excel and the agency’s information management systems
ADA Certification is required for this position

Responsibilities

Provides Area coordination on purchasing, leasing, communications, general services, administrative activities, expense monitoring, and insurance for equipment/state property.
Provides information and recommends revisions to policies and procedures to achieve goals and objectives or resolve operational problems.
Recommends resolution of problems on job-related Area administrative issues and concerns.
Provides consultation and coordination and technical assistance to all levels of staff on job-related administrative policies, rules, and regulations.
Monitor job-related administrative activities to ensure compliance with policies, rules, and regulations, and investigates, assesses and analyzes job-related problems.
Consults with the various Area Leadership Teams and administrative staff to resolve issues and problems.
Directs purchasing, property control, general housekeeping and maintenance activities for the assigned Area.
Coordinates communications systems and is responsible for new office equipment and surplusing property for the Area office and field units.
Coordinates property acquisition and property control with appropriate entities and monitors expenditures related to facilities.
Represents the assigned Area and serves as Area Liaison with the Division/Department's Purchasing Office, monitoring purchasing activities using MFMP.
Reviews and analyzes proposed leasing-related documents for the assigned Region.
Identifies potential problems and advocates for changes or courses of action.
Communicates technical information regarding leases to Area officials, including required lease information and assisting with Area responses for leases and lease modifications.
Assist Area officials in lease-related activities, ensures that ADA accessibility guidelines are met in the development of new space.
Responsible for completing required ADA assessments and corrective action plans.
Handle requests for accommodations under the ADA that are considered highly confidential and could contain diagnosis or modifications necessary for the diagnosis, make decisions based upon this information to modify the site, or work conditions of employees.
Identify potential problems and advocate for changes or courses of action on facility related matters and employee safety.
Responsible for conducting reviews, assessments and corrective actions regarding Safety issues.
Serves as the lead Safety Officer for their assigned area and coordinates remediation and modification efforts within Area and unit offices.
Handling employee accidents and site safety inspections, often dealing with worker’s compensation issues.
Serve as a member of the Division’s Emergency Preparedness and Response team. Duties include, but are not limited to coordinating and preparing sites for closure, notification of employees, restoration of operations and monitoring post-event issues, collection and maintenance of confidential information on employees, so that they can be contacted during a state of emergency.

Benefits

State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out of pocket contributions; state pays 80% of premium.
Employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan with a required 3% employment contribution.
Life Insurance – State pays premium for $25,000 basic term life insurance for full time employee
Additional supplemental insurances are available such as dental, vision, etc.
Tax Deferred Medical and Child Care Reimbursement Accounts available
Take part in the tuition fee waiver program within the state university and community college systems (accepted by major Florida colleges/universities)
Student Loan Forgiveness Program (Eligibility required)
Maternity and Parental Leave Benefits
10 Paid Holidays annually
104 Hours of Paid Annual Leave/ annually
104 Hours of Paid Sick Leave/ annually