GOVERNMENT OPERATIONS CONSULTANT II

State of Florida • Tallahassee, FL

4d • Onsite

About The Position

The purpose of the Government Operations Consultant II is to provide comprehensive human resources and administrative support for the Office of Information Technology, ensuring effective recruitment, employee management, confidential data handling, operational coordination, and emergency response. This position is not a telework position and is required to report to the FDC office in the area it serves.

Requirements

• Must possess a high school diploma.
• Must be willing to work on site at Central Office.
• Must possess 2 years of experience with HR related functions such as posting job advertisements, creating and managing position descriptions, and processing disciplinary and separation actions.
• Must possess 2 years of experience with office management duties such as the purchasing, tracking, and receiving office supplies.
• Must possess 2 years of experience in an administrative assistant position or its equivalent.
• Must possess 2 years of experience using Microsoft Suite.
• Must possess experience handling confidential personnel records or sensitive employee information.
• Must be able to lift at least 50 pounds.

Responsibilities

• Assists with Coordinating OIT recruitment, selection, and separation processes and ensures compliance with Recruitment Center and Administration procedures.
• Assists CIO with coordinating employee complaints and other human resources-related items with Central Office Employee Relations and Labor Relations Office appeals.
• Serves as the human resources point of contact for managers, supervisors, and employees including maintaining Position Descriptions, requesting and monitoring advertisements, generating recommended applicant packages, routing and assisting with processing disciplinary actions and incident reporting, and serves as the primary point of contact for onboarding/offboarding of OIT staff and routing of emergency separations.
• Maintains updated organization chart.
• This position works frequently with employee records containing personal identifying or medical information, the handling of which requires adherence to all appropriate security controls in order to maintain the privacy and integrity of the data.
• Serves as the backup for all administrative functions across the Department including but not limited to: Coordination of calendars between OIT Leadership, supervisors and FDC Division leadership, Coordination of activities with other organizational entities within the Department, Follow-up and completion of action items, tasks, or projects that are the responsibility of OIT, Coordinating the agenda and attends the OIT Leadership staff meeting.
• Assists OIT staff with travel, including requests, actual arrangements, reimbursements, and STMS.
• OIT conference room scheduling and access.
• Assists with general calls for OIT assistance and route requests to appropriate bureaus as needed.
• Draft communications and assist in the management and use of the OIT general email account.
• Communicating key items from program areas that may need to be sent to all OIT employees. This may involve communications such as emergency management activities, and other key communications.
• Coordinates with OIT administrative staff on daily assignments.
• Assists the CIO and OIT Leadership with and manages space allocation and planning and leads on-site reviews of Central Office operations to coordinate staff workspace assignments.
• Works closely and effectively with the CIO and OIT Leadership to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
• Handles duties and responsibilities expeditiously, proactively, and follows through on action items and tasks on time to successful completion. On occasion, these duties and responsibilities may occur before or after standard business hours.
• Coordinating public record request responses.
• Coordinate OIT receiving as needed for physical receipt of office supplies.
• Assists in creating and maintaining operational guides, office procedures, measures, and related documentation to ensure job responsibilities and goals are met.
• Assist with OIT coordination efforts during emergency management events when necessary. This could include natural disasters, and other emergency events.

Benefits

• Paid vacation, sick leave, and holidays.
• Comprehensive health insurance and life insurance with accidental death and dismemberment benefits.
• Supplemental Dental, Vision, Life, Disability and Hospitalization insurance.
• Tuition-Free college courses.
• Retirement Plans with the Florida Retirement System: Pension Plan (Traditional Retirement Pension Plan), Investment Plan (401(K)-Type Retirement Plan), Deferred Retirement Option Program (Drop), Deferred Compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED