GOVERNMENT OPERATIONS CONSULTANT II - 64045186

State of Florida • TALLAHASSEE, FL

1d • $45,060 - $65,000 • Onsite

About The Position

This is a highly responsible professional position as the budget coordinator in the Bureau of Family Health Services, Division of Community Health Promotion. This position reports to the Violence and Injury Prevention Section (VIPS) Administrator and supports both the VIPS and the Adolescent & Reproductive Health Section (ARHS) Family Planning (FP) programs. Duties include, but are not limited to, the following:
Responsible for developing, tracking and reporting for the VIPS and ARHS/FP budgets, by funding source, category, and state/federal fiscal year. Coordinates the development and implementation of methodologies for allocating VIPS and ARHS/FP funds. Allocates budget authority for the Annual Operating Budget. Prepares and disseminates budget information as appropriate. Develops requests for budget amendments to optimally utilize VIPS and ARHS/FP funds.
Serves as a federal grants manager for both section’s federal grants. Responsibilities include preparation, writing, and routing the federal grant applications and annual reports, particularly the Notice of Intent to Apply (NOI), and budget narrative, budget justification, and development of required forms such as SF424A. Enters grant applications into the appropriate retrieval system, such as Grants.Gov or CDC Portal. Assists in the preparation and writing of the federal grant applications and annual reports.
Tracks all VIPS and ARHS/FP allocations and expenditures. Conducts analyses of surplus/deficit expenditures to ensure appropriate utilization and timely spending. Provides updates to monthly spending plans, discusses plans with VIPS and ARHS Section Administrators and FP Program Administrator, and coordinates with Bureau and Division Budget Coordinators for necessary adjustments and corrections.
Reviews monthly reconciliation reports from Office of Budget and Revenue Management. Provides justification for quarterly expenditures in the Payment Management system.
In coordination with the FP Program Administrator, FP data staff, and the ARHS Section Administrator, develops or assists with the development of the Family Planning Annual Report (FPAR) data compilation and submission.
Provides technical assistance to program and county health department staff on fiscal issues, to ensure compliance with state and federal program laws, rules and regulations, and guidelines, escalating issues as needed to the bureau and division budget coordinators. Contributes as directed to contracts, legislative proposals, legislative bill analyses, and administrative rules. Provides input into the development of plans for the allocation and expenditures of program funds.
Performs other related duties as required.

Requirements

• Knowledge of violence and injury prevention
• Knowledge of data collection and analysis
• Knowledge of contract management
• Knowledge of purchasing rules and procedures
• Ability to collect, evaluate and analyze data to develop alternative recommendations
• Ability to form consensus and solve problems
• Ability to work effectively within a time sensitive environment
• Ability to document workflow and other activities relating to the improvement of operational practices
• Ability to create and organize information into logical formats for presentation in reports, documents, and other written materials
• Ability to create and conduct training presentations and programs that result in positive feedback from attendees
• Ability to create effective promotional and educational documents including brochures, newsletters, etc.
• Ability to conduct fact-finding research
• Ability to utilize problem-solving techniques
• Ability to work independently
• Ability to read, interpret and apply applicable federal, state, and departmental rules, regulations, standards, guidelines, policies and procedures
• Ability to plan, organize, and coordinate work assignments
• Ability to write and communicate positively and effectively
• Ability to establish and maintain effective and professional working relationships with others (strong communications skills - both written and orally)
• Proficient with Microsoft Word, Excel, PowerPoint, and Outlook
• Incumbent may be required to work before, during and/or beyond normal work hours or days in the event of an emergency.
• Emergency duty required of the incumbent includes working in special needs or Red Cross shelters, or performing other emergency duties including, but not limited to, responses to or threats involving any disaster or threat of disaster, man-made or natural.
• The incumbent may have access to records containing social security numbers in the performance of job duties.
• Assigned Purchasing Card responsibilities.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Serves as contract manager as required by section 287.057(15), Florida Statutes (at discretion of Section Administrator).

Responsibilities

• Developing, tracking and reporting for the VIPS and ARHS/FP budgets, by funding source, category, and state/federal fiscal year.
• Coordinating the development and implementation of methodologies for allocating VIPS and ARHS/FP funds.
• Allocating budget authority for the Annual Operating Budget.
• Preparing and disseminating budget information as appropriate.
• Developing requests for budget amendments to optimally utilize VIPS and ARHS/FP funds.
• Serving as a federal grants manager for both section’s federal grants.
• Preparing, writing, and routing federal grant applications and annual reports, particularly the Notice of Intent to Apply (NOI), and budget narrative, budget justification, and development of required forms such as SF424A.
• Entering grant applications into the appropriate retrieval system, such as Grants.Gov or CDC Portal.
• Assisting in the preparation and writing of the federal grant applications and annual reports.
• Tracking all VIPS and ARHS/FP allocations and expenditures.
• Conducting analyses of surplus/deficit expenditures to ensure appropriate utilization and timely spending.
• Providing updates to monthly spending plans, discussing plans with VIPS and ARHS Section Administrators and FP Program Administrator, and coordinating with Bureau and Division Budget Coordinators for necessary adjustments and corrections.
• Reviewing monthly reconciliation reports from Office of Budget and Revenue Management.
• Providing justification for quarterly expenditures in the Payment Management system.
• Developing or assisting with the development of the Family Planning Annual Report (FPAR) data compilation and submission.
• Providing technical assistance to program and county health department staff on fiscal issues, to ensure compliance with state and federal program laws, rules and regulations, and guidelines, escalating issues as needed to the bureau and division budget coordinators.
• Contributing as directed to contracts, legislative proposals, legislative bill analyses, and administrative rules.
• Providing input into the development of plans for the allocation and expenditures of program funds.
• Performing other related duties as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed