GOVERNMENT OPERATIONS CONSULTANT I - 37010353

State of Florida • WEST PALM BEACH, FL

4d • Onsite

About The Position

This is an intermediate level position that will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Southeast District to operate more efficiently and effectively. The position requires an extensive working knowledge of administrative functions related to multiple programs areas and organization of the district. The position involves the exercise of independent judgment, initiative and ability to train peers or District staff on established procedures for defined administrative and regulatory support functions. Work involves general assignments related to Business Planning duties, as outlined below. These assignments are broad as to objective and content and require independently making decisions and obtaining solutions by operating within well-established Department policies, laws, rules and guidelines, and require extensive communication to upper management.

Requirements

• Knowledge of administrative principles and practices and office procedures.
• Knowledge of budget (accounting) principles, practices and analyses,
• Knowledge of techniques for effective verbal and written communication
• Knowledge of the operation of a personal computer
• Knowledge and understanding of how to apply DEP rules, regulations, policies and procedures.
• Skilled in report writing, preparing correspondence and administrative reports,
• Skilled in communicating effectively and in writing using Department’s computer equipment
• Ability to collect and analyze data, including budget data
• Ability to utilize problem-solving techniques,
• Ability to work independently,
• Ability to plan, organize and coordinate work assignments,
• Ability to establish and maintain effective working relationships with others.
• Valid Driver License
• At least three (3) years of verifiable related experience in administrative and accounting support is required for this position.
• Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis.
• A credential evaluation report from an approved agency must be submitted along with all foreign degrees.

Responsibilities

• Performs associated administrative and consultative duties for all the district programs areas, including acknowledging permits, consent orders and related documents after signature by Director of District Management.
• Assists in the preparation of issuance and/or denial of permits; correspondence, reports, memoranda, complex engineering or chemical reports and other subjects that may be engineering, biological/chemical, legal or technical in nature.
• Maintains current information of District and division policies and programs/processes/routine matters within established policies.
• Works with other team members and peers on training of administrative duties and attends meetings, as required, to facilitate the coordination of efforts as they relate to the district’s workflow and/or ongoing paperless initiative.
• Performs statistical, reporting, and other major office functions as requested.
• Serves on the Business Planning team, assists the Program Administrator with District budget and purchasing (accounting) activities including, but not limited to: processing of all accounts payables received in district office; coordinating, entering, tracking and processing of District requisitions in MyFlorida MarketPlace (MFMP); and procuring goods and services outside of MFMP, as allowed by state and/or DEP policy and as directed.
• Performing functions for district phone and guest reception.
• Works with Business Planning Team members to ensure calls are received and routed appropriately.
• Ensure guests are greeted and assisted accordingly.
• Assists with filling requests received for fleet reservations, reviewing and coordinating the scheduling of fleet vehicles.
• Assists with special projects, which may be related to general team projects, specific time-oriented tasks or general duties as they relate to the Business Planning and overall district needs.
• Performs other related duties as required.
• Responsible for proper use and care of state-owned property and equipment assigned to this position.
• Attend workshops and seminars when requested.
• Assists and backs up other Business Planning team members on an as-needed basis.
• Perform other duties as assigned.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree