GOVERNMENT OPERATIONS CONSULTANT I - 77000810

State of Florida • TALLAHASSEE, FL

7d • Onsite

About The Position

This position provides administrative support for the Aquatic Habitat Conservation and Restoration Section (AHCR) Field Offices and staff statewide. The role involves serving as the primary requestor for Purchase Orders, processing invoices, maintaining vehicle usage information, managing contracts for office facilities, obtaining quotes for services and repairs, assisting staff with purchasing using the State of Florida purchasing card, maintaining inventory records, completing orders for statewide staff, serving as the property and fuel purchase administrator, assisting with travel arrangements and reimbursements, and maintaining various program records to improve workflow and functionality.

Requirements

• A high school diploma and seven years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, or administrative work.
• Knowledge of the methods of data collection and analysis.
• Knowledge of basic management principles and practices.
• Knowledge of the principles and techniques of effective communication.
• Skill using Microsoft Office suite and using web-based systems.
• Skilled in fact-finding research, problem solving, and documentation of needs.
• Skilled in verifying accuracy of system setups/data, delegations of tasks, planning and completing of steps necessary to successfully complete projects, coordinating work assignments, and recommending revisions to procedures or standards.
• Skill with effective communication and organizing and presenting facts in a logical manner.
• Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and system practices.
• Ability to organize data into logical format for presentation in reports, documents, and other written materials.
• Ability to conduct fact-finding research.
• Ability to utilize problem-solving techniques.
• Ability to understand and apply applicable rules, regulations, policies and procedures relating to operational and management analysis activities.
• Ability to plan, organize and coordinate work assignments.
• Ability to communicate effectively.
• Ability to establish and maintain effective working relationships with others.

Nice To Haves

• A bachelor's degree can substitute for four of the seven years’ experience.
• Familiarity with My Florida Marketplace, Pcard & BoA Works system

Responsibilities

• Serve as the primary requestor for Purchase Orders and processing of invoices.
• Maintain vehicle usage information, mileage/hour readings, condition, fuel log, days down, preventative maintenance, work order, etc. within asset management software or portal.
• Manage contracts associated with routine maintenance and upkeep of each office and lab facilities.
• Obtain written quotes or bids, interview bidders and produce quote packages associated with regularly scheduled building services including lawn care, janitorial services, pest control, etc. Obtain quotes for building repairs and improvements.
• Assist staff with purchasing goods and services using the State of Florida purchasing card (PCard) acting as a super buyer for the AHCR Section.
• Maintain inventory records of herbicide for AHCR Field Offices.
• Completes orders for statewide staff and assists with maintaining inventory of office supplies as needed.
• Serve as the AHCR property and fuel purchase administrator.
• Assist with travel arrangements and reimbursements for program staff.
• Maintain spreadsheets, logs, files, databases, and other program records to improve workflow and functionality.
• Other duties as assigned.

Benefits

• Supplemental housing allowance of $2,500 bi-annually for employees who live and work in in the following counties: Broward, Collier, Glades, Hendry, Highlands, Lee, Martin, Miami-Dade, Monroe, Okeechobee, and Palm Beach.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED