Government Elections & Recruitment Assistant

Associated Students•Long Beach, CA

8h•$17 - $18•Onsite

About The Position

The Government Elections & Recruitment Student Assistant is responsible for performing various clerical duties and administrative tasks to assist the Government Affairs staff in support of the efficient and effective operation of the student government elections and office. This position serves as a primary point of contact for ASI Elections and involvement opportunities for students and staff visitors alike.

Requirements

CSULB student enrolled in 6 or more units and maintained cumulative GPA of 2.0.
Working knowledge of office methods
ability to operate standard office equipment
proficiency in Microsoft Word and Excel
ability to work independently
must possess good verbal, written, and organizational skills
ability to interpret verbal and written instructions
ability to analyze situations and respond in an appropriate manner
must possess strong interpersonal communication skills
demonstrate a positive attitude toward helping others

Nice To Haves

Minimum or no previous work experience necessary.
Previous clerical experience in an office environment preferred.

Responsibilities

Ensures the efficient administration of all elections activities of the Associated Students including the elections calendar, revising the Elections Handbook, processing campaign violation petitions, coordinating elections candidate meetings, and coordinating elections events such as Elections Kickoff, Coffee with the Candidates, Executive Officer Debate, and the Elections Reveal.
Becomes familiar with leadership positions and opportunities within student government. Answers questions about open positions and provides job descriptions and applications to students. Ensures that submitted applications are properly recorded and forwarded to the Director, Government Affairs & Initiatives. Assists the Director in maintaining contact with applicants.
Ensures proper and effective marketing and promotion of ASI Elections application period, events, and voting period.
Educates candidates on the Elections Handbook and serves as a resource for them during the elections cycle. Processes all required candidate forms and maintains accurate records. Enrolls all approved administrative rules and regulations and publicizes them to the campus community.
Outreach to student organizations, college councils, residence hall associations, departments and faculty about running for office and voting. Recruits and works with volunteers and Beach Team to organize participation in election events.
Under the direction from the Board Administrator, serves as the Recording Secretary for ASI governing boards and its sub-boards and committees. Drafts minutes of board meetings for review by staff, student leaders, and/or the executive director.
Prepares memoranda, forms, labels, and other documents with accuracy and attention to detail. Maintains general office files.
Works cooperatively with ASI staff to plan and implement corporate student programs, student government retreats, and/or training sessions, as needed.
Supports student government’s involvement in Week of Welcome, Smorgasport, Homecoming, and other student programming, as needed.
Helps to create and maintain an appealing and professional work environment by maintaining neat and orderly work areas. Ensures the government office is kept in presentable condition.
Operates standard office equipment including fax and copy machines, computers, printers, shredders, etc. Maintains supplies of paper in office machines. Learns to troubleshoot and clear paper jams in photocopier. Contacts photocopier repair for service when necessary. Prepares monthly reports of copy machine usage.
Supports in the management of schedules and calendars for the student body Executive Officers. Supports in coordinating meetings and other special events on behalf of the Executive Officers. Maintains records of when appointments have been filled or canceled.
Creates and routinely updates bulletin board displays to keep students and others aware of current ASI activities, programs, and functions.
Develops a working knowledge of policies and organization of ASI and the university to serve as a resource to visiting students and staff. Keeps abreast of ASI activities to respond effectively to inquiries. Refers more difficult questions to appropriate students and/or staff when necessary.
Answers telephone calls, greets visitors, and responds to inquiries in a courteous and professional manner in support of the Board Administrator. Acts as the main office contact during daily operational hours. Assists the Board Administrator as determined necessary by that person.
Other duties as assigned, reasonably within the scope of the job