Government Contracts Manager

More Than Words•Boston, MA

2d•$56,000 - $60,000

About The Position

More Than Words (MTW) is a social enterprise that empowers young people ages 16–24 who are in foster care, court involved, homeless, or out of school. Through managing a used-book retail and online business and community space, youth build employment skills, leadership, and confidence as they transition to adulthood. MTW emphasizes accountability, racial and ethnic diversity, and the lived experiences of the young adults it serves. The Government Contracts Manager manages deliverables for government contracts and reports to the Director of Grants. The role manages a portfolio of $2.1 million in youth-enrollment-based contracts from local, state, and federal sources and supports the Director’s management of an additional $1.2 million in program grants. The position is heavily administrative, with a focus on invoicing, managing enrollments for a youth team of 70–100 people, and updating state databases. It also requires strategic and interpersonal skills to optimize enrollments, engage youth, build systems, and manage relationships. The Manager works with the Advancement team and collaborates with admissions and finance staff. The schedule is Monday through Friday, 9:00 a.m. to 5:00 p.m., with occasional evening or weekend work possible with advance notice and planning. Compensation is $56,000–$60,000, commensurate with skills and experience. Applicants should submit a resume and cover letter. MTW sites are commuter friendly and near public transportation. All staff are required to undergo background checks; MTW reviews CORIs on a case-by-case basis.

Requirements

Passion for MTW’s mission and motivation to achieve results and goals.
Strong desire to learn, with particular emphasis on detail orientation and organization.
Meticulous attention to deadlines, appreciation for data and tracking, and strong planning and follow-through skills.
Ability to sit and work at a computer for long periods.
Responsible, flexible, hardworking, ethical, trustworthy, sincere, and committed to personal growth in racial equity.
Ability to work Monday through Friday, 9:00 a.m. to 5:00 p.m., and support occasional evening or weekend work with advance notice and planning.

Nice To Haves

Prior experience in an administrative role in a nonprofit setting.
Experience working with contracts or financial systems.
Experience performing data analysis.

Responsibilities

Manage a portfolio of 8 or more government fee-for-service contracts.
Track invoicing, enrollments, outcomes, and relationships, and record youth affiliations in Salesforce across contracts.
Collaborate with admissions and youth development teams to secure youth service referrals and communicate proactively with agencies, including the Department of Children and Families and the Department of Mental Health.
Complete enrollment paperwork and record keeping for enrollment-based contracts, maintain files, and make entries in state databases such as MOSES, PATH, and LACES.
Prepare invoices, reconcile with government partners, secure and document outcomes for payments, and communicate with admissions, youth development, and career services about needed support.
Review the youth team with the Director of Grants to maximize fee-for-service funding opportunities and recommend programs to add or exit based on the youth population and funding goals.
Maintain and regularly audit youth files for compliance with government contracts, including SNAP E&T, DTA, NJT, and WIOA.
Work with the Senior Grants & Giving Manager and Director of Grants to track government grant deliverables, including invoicing, annual reviews, and narrative and financial reporting.
Draft reports and coordinate resources across development, evaluation, and finance teams to meet deliverables.
Prepare regular or monthly reconciliations between government funding tracked in Salesforce and financial tracking in QuickBooks; work with finance to identify and fix errors and follow up on outstanding payments.
Work with the Director of Grants, CFO, and finance team to review and update government budgets, keep staff billing current, and ensure full spend-down of government cost-reimbursement contracts.
Provide flexible support to the Director of Grants and department on institutional engagement tasks, which may include representing MTW at events, completing grants and deliverables, tracking event RSVPs, attending meetings, scheduling youth, and supporting youth participation.
Participate in development department projects, meetings, and public-facing opportunities that support community engagement and fundraising; stay informed about the organization.