Government Contracts Coordinator

EPRI•Charlotte, NC

3d•$50,000 - $60,000•Onsite

About The Position

This position focuses on the administration, reporting, and tracking of government contracts and related requirements and property throughout the complete contract lifecycle (“cradle to grave”) for a wide range of federal, state, and local government clients and customers, and pass-through entities. While this is an entry-level position, the successful candidate should possess a skill set that allows for progression to more senior administrator roles with gained experience.

Requirements

Associates degree is required.
Two or more years of related experience in proposals, contracting or grants management and/or compliance required.
Demonstrated experience in effectively multi-tasking, successfully managing to deadlines and competing workloads, making informed decisions, and seeking advice from and coordinating decisions with others when needed.
Prior experience with SAP or similar Enterprise Resource Planning system.
Experience with OpenText or other enterprise content management system.
Ability to read and understand contract language.
Basic understanding of financial assistance agreements / government contracting processes, contractual provisions, terms and conditions (including CFRs and FARs) and administration.
Ability to work independently and cooperatively with technical, finance and legal staff and others on-site as well as in remote locations with limited supervision.
Excellent attention to detail and research skills.
Excellent listening and oral and written communications skills.
Excellent organizational, problem solving, interpersonal and teaming skills.
Expertise in Microsoft Word, Outlook and Excel.

Nice To Haves

Bachelor’s degree strongly preferred.
Business or legal field with Paralegal or Supply Chain Management specialization preferred.
Experience using SharePoint desired.
Experience in contracting with government organizations a plus.

Responsibilities

Manages Enterprise Content Management (ECM) activities for Government Contracts, including creating new project folders, uploading new documents, maintaining permissions and access, and setting up due date reminders.
Enters required government contract and proposal information into the Proposal SharePoint site.
Processes funding and sourcing agreements in SAP, SAP Grants Management, and CLM.
Manages requests for and updates expired insurance certificates for funding and sourcing agreements.
Performs government property tracking and reporting.
Prepares representation and certifications and other governmental required documentation for the Manager’s review and signature.
Evaluates and analyzes Government Funding Agreement terms; prepares initial Funding Agreement Summary, Flowdown Addendum, and other required documents for review and finalization by senior staff or Manager; and attends the Internal Kickoff Meeting.
Provides assistance with Contract Closeout for both funding and sourcing agreements, collects and prepares closeout documents.
Creates and maintains various reports for the Government Contracts team, including projections, soon-to-expire items, and deliverable deadlines.
Supports Subrecipient Monitoring activities by collecting pre-award documents, uploading new contracts, notifying Project Managers of requirements, providing document templates, fielding high-level questions, following up with PMs, and assisting the Subrecipient Monitoring committee.
Sends out post-signing subcontractor documents and instructions (CCPR, Invoice template, prevailing wage reporting instructions, etc.).
Supports Prevailing Wage reporting by setting up projects in the California Department of Industrial Relations system and verifying certified payrolls are loaded.
Performs internal departmental audits to verify data integrity in SAP/SAP Grants Management/CLM, ECM, SharePoint, etc.
Responds to questions from technical staff regarding purchase requisitions, purchase orders, and government contracting processes.
Supports government proposal activity.
Supports the annual Single Audit process.
Performs special projects as assigned.
Utilizes emerging artificial intelligence (AI) tools and technologies to enhance productivity, streamline workflows, improve decision-making, and support business objectives.