GOVERNMENT ANALYST II - 42005803

State of Florida • Tallahassee, FL

1d • $55,000 - $57,783 • Onsite

About The Position

This is a highly professional position with specialized duties requiring independent decision making and administrative oversight for departmental notice of state and federal funding grant opportunities. The incumbent in this position reports to the Purchasing Director II and provides professional assistance in implementing, administering, and interpreting centralized policies and procedures, rule and law, which includes researching and compiling information necessary for developing standards and curriculum related to subrecipient contract development and monitoring practices.

Requirements

• A high school diploma or its equivalent and eight (8) years of professional or nonprofessional experience in grant program coordination, public procurement, contract development, policy and compliance review, or administrative program support; or
• A bachelor’s degree (4 years) from an accredited college or university and four (4) years of professional experience in grant program coordination, public procurement, contract development, policy and compliance review, or administrative program support; or
• A master’s degree (6 years) from an accredited college or university can substitute for one year of the required experience.
• Requires possession of a valid driver license.
• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.
• Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.
• Working knowledge of Chapter 287 and 255, F.S.
• Ability to apply rules, regulations, policies and procedures relating to the public procurement process.
• Ability to plan, organize and coordinate work activities.
• Ability to write scope specifications and solicitation evaluation criteria.
• Ability to utilize problem solving techniques.
• Ability to maintain purchasing records.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Skills in working with a personal computer and standard office equipment.

Responsibilities

• Prepares state and/or federal grant funding opportunity notices, obtains appropriate departmental internal approvals, validates funding requirements for solicitations and facilitates the funding opportunity process.
• Coordinate with divisional customers to ensure evaluators are informed of the process, responds to applicant questions, records and submits the applicant proposals in accordance with AP&P 4-29.
• Establishes the electronic submittal form/portal for each funding opportunity advertisements and publishes on the Grants Opportunity web portal.
• Develop and maintenance of grant opportunities resource templates and training documents.
• Processes competitive solicitations for commodities and/or contractual services over Category II ($35,000) as the department liaison, mediator and consultant.
• Generates internal and external correspondence, reports, technical and/or non-technical specifications for competitive solicitations in accordance with departmental policies and procedures.
• Prepares advertisements for competitive solicitations in proper format as directed by rule and law, obtains appropriate departmental approvals and post notices on the MyFloridaMarketPlace Vendor Information Portal (VIP) and/or Florida Administrative Register (FAR) as applicable.
• Represents the department as acquisition expert during pre-bid and evaluation committee conferences.
• Generates and/or disseminates all procurement documents, facilitates meetings and assists as the purchasing liaison in department led negotiations, evaluations and vendor administrative reviews.
• Tabulates bids, evaluates scores and administers vendor award notices on the VIP.
• Assist the Purchasing Director and/or Purchasing Office staff in various competitive solicitations as needed.
• Processes non-competitive / single source solicitations for commodities and/or contractual services over Category II.
• Generates internal and external correspondence, reports, and non-technical specifications in accordance with departmental policies and procedures, rule and law.
• Prepares and obtains applicable forms, departmental approvals and facilitates advertisement notifications on the VIP.
• Assist in the development of audit compliance response, documentation gathering and fulfillment of public record requests.
• Assists in answering and distributing incoming Purchasing Office telephone calls, receives visitors, answers routine inquiries from employees and vendors regarding content of solicitations, requisition or purchase order information.
• Performs related work as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal holiday each year
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level