Governance Coordinator

California Dental Association • Sacramento, CA

3d • $59,000 - $73,800 • Remote

About The Position

The California Dental Association (CDA) is seeking a Governance Coordinator to provide execution of meeting coordination and logistical support for multiple governance entities. This role works closely with the Governance & Strategic Operations Director and Governance and Leadership Manager. The CDA is a mission-driven organization that empowers its members and supports their practices, dental teams, profession, and patients. They are committed to diversity, collaboration, respect, and a forward-thinking culture, and have been recognized as a Best Place to Work.

Requirements

• High school diploma or equivalent.
• Three (3)+ years administrative/coordinator level experience, preferably in a volunteer-based association or non-profit environment.
• Excellent interpersonal, verbal and written communication skills.
• Ability to research and analyze issues; write reports and business correspondence.
• Ability to manage multiple priorities simultaneously, operating quickly and efficiently.
• Ability to perform job duties independently, exercising good judgment, discretion and professionalism.
• Proven competency of computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and Zoom.

Nice To Haves

• Strong experience in program/project work.
• Experience with association governance structures and processes, including working with councils, committees and/or boards.
• Demonstrated experience developing and fostering effective relationships.

Responsibilities

• Execution of meeting coordination and logistical support for multiple governance entities, including the House of Delegates, Board of Directors, Board of Component Representatives and Committee on Volunteer Placement.
• Supports meeting logistics for Board of Directors, Board of Component Representatives and Committee on Volunteer Placement meetings, including meeting notices/invites, packet preparation and distribution, attendance tracking, room/AV requests, meal ordering and coordination, meeting room setup and processing reimbursement forms.
• Supports meeting logistics for workgroups/task forces as assigned.
• Supports activities for the CDA House of Delegates, including composing correspondence, administration of registration and credentialing, tracking dental student caucus preferences, preparing and posting materials, updating and publishing the leadership recognition brochure, preparing, packing and shipping onsite materials, and processing reimbursement forms for hosted attendees.
• Collects completed statement of disclosure forms for all volunteer leaders, including house of delegates attendees; runs reports for legal counsel review to identify potential conflicts/concerns.
• Reviews meeting materials to ensure spelling and grammar is correct, formatting is consistent, etc.
• Participates in cross-departmental discussions regarding local dental society engagement, tracking collaboration between the Board of Directors and Board of Component Representatives and dental society visits/events.
• Tracks minutes for all governance meetings, posting non-confidential minutes to cda.org.
• Supports the Board of Component Representatives elections process – conducting outreach to local executive directors, tracking responses/elections, preparing board ratification item, and updating leadership records following ratification.
• Assists with communicating leadership placement decisions and updating database records following elections, ensuring accurate tracking/reporting of volunteer leadership service.
• Runs quarterly volunteer leader attendance reports, providing non-compliance reports to the secretary as necessary.
• Assists with updates to CDA’s board portal, BoardEffect – creating workrooms/profiles, updating emails, etc.; assists volunteer leaders with user issues as needed.
• Supports the governance team in responding to Fonteva inquiries, including running reports.
• Supports leadership recognition activities, ensuring meaningful recognition for outgoing volunteer leaders - prints, prepares and ships annual thank you letters, certificates and awards.
• Monitors the governance inbox, responding to inquiries/triaging inquiries to management as appropriate.
• Monitors volunteer leader email changes, ensuring Outlook distribution lists and BoardEffect contact information is current.
• Assists with inputting governance department budgets and pulling reports, as needed.
• Plans/coordinates department events throughout the year, upon request.
• Identifies, recommends and manages process improvements to increase business efficiencies.
• Establishes strong internal and external business relationships.

Benefits

• Remote and hybrid flexibility and technology to support remote work
• Generous time off program starting at 22 days of PTO and 13 paid holidays (includes a floating holiday and winter closure)
• Highly competitive medical, dental and vision plans, including FSA and HSA account options
• 401(k) plans, with a generous match and safe harbor contributions upon eligibility
• Paid parental leave
• Wellness programs, including incentives and an In-Shape Family Fitness discount
• Opportunities for professional development, training and leadership skill-building
• Critical illness, accident, life, pet, short term and long-term disability insurance options
• Employee Assistance Program (EAP) for support navigating day-to-day challenges

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED