GME Program Coordinator II - Pediatrics

UT Southwestern Medical Center • Dallas, TX

3h • Onsite

About The Position

This position is responsible for the successful administration and coordination of one or more accredited/non-accredited residency/fellowship programs at UT Southwestern Medical Center with minimal oversight. This position requires a high level of autonomy and responsibility in conjunction with the Program Director on the oversight of accreditation, program operations, and regulatory compliance. This role requires advanced knowledge, skills, and experience in all aspects of GME program administration and the ability to make informed decisions within established program guidelines. We are seeking a talented coordinator for our pediatric education team. Ideal candidates will be resourceful, detail-oriented, extremely organized, skilled at task prioritization and time management, demonstrate strong verbal and written communication skills, dependable, and a critical thinker with a proactive approach toward problem solving. To be successful in this role, this individual must operate with a high level of professionalism and confidentiality, with a customer service focus and ensure compliance with all medical school policies and procedures. Strong background in coordination of graduate medical education program activities is preferred.

Requirements

• Associate's Degree in business administration, healthcare administration, or related field required, (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree)
• 2 years of direct experience with a medical education program required, including specific knowledge and experience with ACGME or LCME accreditation requirements and national standards related to medical education programs
• May be required to submit to a federal background investigation.

Nice To Haves

• Bachelor's Degree
• (TAGME) TRAINING ADMINS OF GRAD MED ED TAGME certification Upon Hire

Responsibilities

• Coordinates all aspects of the GME program, including the development and implementation of innovative educational strategies.
• Supports the daily operations and activities of the GME residency/fellowship program(s), possibly in conjunction with other levels of GME Program Coordinators/Administrators.
• Facilitates resident recruitment, selection, and onboarding processes, including visa requirements, licensure, and credentialing in collaboration with the Program Director.
• Provides guidance and mentorship to residents/fellows and junior program coordinators and other administrative staff on GME policies, program procedures, and administrative matters.
• Leads program compliance efforts, ensuring adherence to all ACGME requirements, institutional policies, and regulatory standards, and advises and consults on issues or inquiries from residents/fellows, faculty, staff and department chairs.
• Oversees the program evaluation, including residents, faculty, and program evaluations, ensuring timely completion and analysis of data.
• Leads in the preparation and submission of all required reports and documentation to the ACGME and other regulatory bodies.
• Leads the development and implementation of program quality improvement initiatives and participate in national and regional GME conferences.
• Collaborates with program leadership on all aspects of accreditation activities, including site visits, self-studies, and special reviews.
• Develops, implements, and maintains all program procedures in accordance with institutional and accrediting agency standards.
• Acts as the primary liaison with the Program Director, providing regular updates on program progress, identifying and resolving program challenges.
• Mentors junior program coordinators and other administrative staff as assigned.
• Represents the program at local, state, and national meetings and conferences as a program representative.
• Develops and maintains strong relationships with key stakeholders, including faculty, residents, staff, administrators, and external agencies.
• Oversees program budget management, including monitoring expenditures, reconciling trainee clinical effort, and ensuring compliance with financial regulations and reporting requirements.
• Perform other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree