Graduate Medical Education (GME) Institutional Administrator

Akicita Federal • Bethesda, MD

1d • Onsite

About The Position

Akicita Federal is hiring a GME Institutional Administrator to support graduate medical education compliance, accreditation, and operations for the NIH Clinical Center — the nation's premier biomedical research hospital — in Bethesda, MD. In this role, you will serve as the principal administrative partner to the Designated Institutional Official (DIO), ensuring that 24 ACGME-accredited residency and fellowship programs and numerous non-standard training programs meet rigorous institutional standards. Your work directly supports the physician-scientists who advance biomedical research and deliver high-quality care to Clinical Center patients.

Requirements

• Demonstrated experience in graduate medical education administration, academic medical center operations, or a closely related institutional administrative role.
• Working knowledge of ACGME Institutional Requirements and accreditation processes, including familiarity with the Accreditation Data System (ADS) and GMEC governance responsibilities.
• Experience coordinating committee operations, including agenda preparation, minute-taking, action item tracking, and records management for a formal governing body.
• Strong organizational skills with the ability to manage multiple concurrent deadlines across accreditation cycles, onboarding timelines, and policy review schedules.
• Proficiency with GME trainee management software platforms (e.g., New Innovations, MedHub, or equivalent) for record-keeping and evaluation management.
• Experience coordinating onboarding or appointment processes in a large, multi-stakeholder institutional environment involving HR, credentialing, benefits, and compliance offices.
• Ability to develop and maintain standardized workflows, administrative processes, and continuous quality improvement initiatives.

Nice To Haves

• Prior experience serving as a GME Institutional Administrator or in a DIO-support role within a Sponsoring Institution, academic medical center, or federal healthcare environment.
• Familiarity with NIH, federal agency, or government hospital administrative processes, including coordination across multiple Institutes and Centers.
• Experience supporting ACGME site visits, Institutional Self-Studies, Special Reviews, or responding to ACGME Review Committee findings.
• Demonstrated ability to develop and facilitate training programs or coordinator forums across a distributed, multi-program GME enterprise.
• Background working with international trainees or with the Division of International Services in the context of fellow onboarding and appointment.

Responsibilities

• Coordinate all ACGME institutional accreditation activities, including Annual Updates in the Accreditation Data System (ADS), new program applications, complement change requests, site visit preparation, and Self-Study processes.
• Plan, schedule, and facilitate monthly Graduate Medical Education Committee (GMEC) meetings — including preparing agendas, compiling supporting materials, recording official minutes, tracking action items, and supporting all GMEC subcommittees.
• Lead the Annual Institutional Review (AIR) process by collecting performance indicators, compiling resident and faculty survey data, preparing accreditation summaries, and tracking institutional action plans and quality improvement initiatives.
• Manage Clinical Fellow onboarding end-to-end, coordinating across HR, Credentialing, Security and Badging, Benefits, Payroll, the Division of International Services, and NIH Institutes and Centers to ensure timely appointment and orientation.
• Maintain and update institutional GME policies and procedures, Agreements of Appointment templates, and governance documentation in alignment with current ACGME Institutional Requirements and NIH standards.
• Administer and provide institutional-level support for the GME trainee software platform, arrange user training, and ensure all data is maintained securely and in compliance with NIH privacy requirements.
• Lead a forum for GME Program Coordinators across NIH Institutes and Centers, providing ongoing support, training, and coordination to strengthen the broader GME administrative community.

Benefits

• Equal Opportunity Employer
• Complies with the Indian Preference provisions of the Indian Self-Determination and Education Assistance Act (P.L. 93-638) where applicable.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed