Administrative Assistant 4 - Graduate Medical Education (GME)

Nevada System of Higher Education • Reno, NV

2d • Onsite

About The Position

The University of Nevada, Reno is recruiting for an Administrative Assistant 4 for the Graduate Medical Education (GME) programs at the School of Medicine. This position does not provide layoff rights and is contingent upon funding. This position provides administrative support for one or more Graduate Medical Education (GME) programs and works closely with program leadership, residents, fellows, and faculty to ensure successful program operations. The position offers a diverse and rewarding range of responsibilities, including program coordination, recruitment, accreditation and compliance, database management, event planning, communications, and process improvement. Serving as a key resource to trainees and faculty, this role helps create an organized, supportive, and successful training environment while ensuring programs meet ACGME, institutional, state, and board requirements. If you enjoy building relationships, coordinating multiple priorities, and making a meaningful contribution to medical education, this position offers an opportunity to make a difference.

Requirements

• Graduation from high school or equivalent education and four (4) years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR
• One (1) year of experience as an Administrative Assistant III in Nevada State service; OR
• An equivalent combination of education and experience as described above.

Nice To Haves

• Candidates with experience in Microsoft Suite (Excel, Word, Teams), and Workday are encouraged to apply.

Responsibilities

• Ensures compliance with ACGME, institutional, state, and board requirements.
• Maintains residency databases and records; tracks rotations, evaluations, work hours, licenses, scholarly activities, and credentialing; and submits required documentation and data to accrediting and board organizations.
• Coordinates Clinical Competency Committee and Program Evaluation Committee meetings, maintains meeting records, supports trainee completion and licensure documentation, and serves as a liaison with internal and external partners.
• Other duties as assigned.

Benefits

• Health insurance options including dental and vision
• Life insurance, generous annual and sick leave
• The PERS retirement plan
• E. L. Wiegand Fitness Center offers annual or semester memberships and spouse/domestic partner membership options.
• Mountain EAP supports employees (and eligible dependents) through life's difficult moments.
• Classified Staff Grants-In-Aid Benefit
• Classified Employee Family Opportunity Program for spouses, domestic partners, and dependents of classified employees (working at least a 50% full-time equivalent).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED