GME Agreements Administrator

Children’s Hospital of Philadelphia•Philadelphia, PA

6d•$56,890 - $71,110•Hybrid

About The Position

This position is a hybrid role. Responsible for the centralized oversight, development, tracking, and maintenance of all ACGME and CHOP required Program Letters of Agreement (PLAs) and Institutional Agreements (MAAs) across CHOP's graduate medical education programs. This role ensures institutional and program-level compliance with ACGME Common Program Requirements and specialty-specific requirements governing participating sites and inter-institutional training arrangements. This position serves as a liaison between program leaders, participating institutions/programs, legal counsel, risk management, and GME leadership including the Manager, Director and Designated Institutional Official to ensure timely execution, renewal, and documentation of all required agreements.

Requirements

Bachelor's Degree Required
At least three (3) years relevant experience working in Graduate Medical Education Required
Ability to maintain strict confidentiality of all information (Required proficiency)
High attention to detail (Required proficiency)
Strong organizational skills, with the ability to manage multiple tasks (Required proficiency)
Excellent written and oral communication skills (Required proficiency)
Ability to work well in cross-functional collaboration (Required proficiency)
Performs work at a high level of accuracy and timeliness (Required proficiency)
Professional attitude and demeanor (Required proficiency)
Proficiency with MS Access, Word and Excel (Required proficiency)
Ability to manage multiple deadlines simultaneously (Required proficiency)
Ability to resolve problems and administrative issues (Required proficiency)
Aptitude to learn the Accreditation Council of Graduate Medical Education's rules and regulations (Required proficiency)
Other duties as assigned by DIO, GME Director, and/or GME Manager (Required proficiency)

Nice To Haves

Bachelor's Degree Paralegal Studies / Heath Care Administration Preferred
Previous paralegal training experience Preferred
Previous experience drafting, negotiating and preparing contracts Preferred

Responsibilities

Develop, maintain, and monitor a centralized database of all active Program Letters of Agreement (PLAs) and Institutional Agreements (MAAs)
Track agreement effective dates, expiration dates, and renewal timelines.
Ensure all PLAs meet ACGME Common Program Requirements and specialty-specific standards.
Conduct periodic audits to ensure alignment between rotation schedules and active agreements.
Maintain documentation for ACGME site visits and Annual Update submissions.
Coordinate Program Letters of Agreement (PLAs) and Institutional Agreements (MAAs) with participating programs and institutions.
Work collaboratively with Legal, Risk Management, and clinical leaders to ensure proper review and execution.
Ensure required components are present, including: Facilitate updates when program structure, supervision, or educational components change.
Duration and content of the educational experience
Identification of the faculty responsibilities
Teaching and supervision parameters
Evaluation processes
Duration and renewal terms
Serve as subject matter expert to all regarding Program Letters of Agreement (PLAs) and Institutional Agreements (MAAs)
Provide guidance when new rotations or participating sites are proposed
Assist programs in preparing documentation for ADS updates and accreditation reviews.
Support institutional review processes involving participating sites.
Utilize and revise as necessary, standardized agreement templates consistent with CHOP and ACGME requirements.
Implement tracking systems and workflow processes to prevent lapse in agreements.
Update financial attachments to affiliation agreements to reflect current payment structures where they exist.