GME Administrator - Department of Surgery | Monday-Friday | Days
About The Position
The GME Administrator manages the Department of Surgery’s Graduate Medical Education core program and provides administrative support and oversight at the University of Florida College of Medicine at Jacksonville. The role includes implementing and maintaining administrative policies and procedures, fiduciary oversight, and managing regulatory, accreditation, and operational aspects of Graduate Medical Education. The administrator supervises GME office staff if applicable and supports the Program Director and Associate Program Director. This position reports directly to the Program Director or Chair.
Requirements
- One to two years of Graduate Medical Education (GME) experience, or four years of experience in administrative functions, responsibilities, and processes.
Nice To Haves
- Bachelor’s degree in Arts or Science.
Responsibilities
- Collaborate with Program Directors and the University's Office of Educational Affairs (OEA) to ensure compliance with ACGME institutional and program requirements, and supervise or assist with strategies to achieve compliance.
- Maintain data on ECFMG, visa, and resident advisor status, and prepare required statistical and financial database reports for AAMC, COTH, ACGME, ABIM, and other regulatory agencies.
- Assist with implementing policies generated by the Graduate Medical Education Committee (GMEC) and its subcommittees, and monitor GMEC projects.
- Assist with GMEC internal reviews and follow-up.
- Oversee external regulatory agency reports, including AMA FREIDA, ACGME Web Ads, GME Trace, and ABIM reports; assist with RRC site visit preparation, Program Information Forms, and mock site visits.
- Supervise educational program activities, including didactic conferences, evaluations, duty hours, and policies and procedures required by ACGME and the University.
- Ensure residents and fellows meet institutional compliance, clinical application, and mandatory training requirements.
- Oversee coordination and documentation of Residency Program meetings; maintain the Master Rotation Schedule and Amin; oversee monthly reporting of resident rotations to OEA; and monitor and report resident training activity to the University of Florida Health Science Center Jacksonville Office of Educational Affairs.
- Oversee adherence to ACGME formative evaluation and feedback policies by managing the Evaluation Management System, maintaining resident records, and ensuring compliance with resident evaluation requirements.
- Oversee resident personnel actions, including new appointments, reappointments, and courtesy appointments, in compliance with University policy; assist with resident terminations, clearance, and final summative performance letters.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
