General Office Assistant I

Associated Universities Inc. • Socorro, NM

12d • $15 • Onsite

About The Position

The National Radio Astronomy Observatory (NRAO) is a prestigious research and development organization that plays a vital role in the study of the universe. Associated Universities, Inc. (AUI) is a nonprofit organization that manages and operates the NRAO under a cooperative agreement with the National Science Foundation. The Observatory is a hub for technological and scientific collaboration, operating state-of-the-art radio telescope facilities for use by the international scientific community. The Observatory has been instrumental in the study of black holes, galaxies, and the early universe.
The NRAO is seeking a General Office Assistant/Receptionist. This position is based in Socorro, New Mexico at the Domenici Science Operations Center. The NRAO Science Operations Center is located in NM, on the campus of New Mexico Institute of Mining and Technology (www.nmt.edu).. With a high level of professionalism, the Receptionist will perform a variety of administrative and clerical assignments, frequently handling confidential information. This position creates a positive first and last impression for the organization and is key for monitoring our visitors.

Requirements

• Minimum of High school diploma or GED
• Excellent verbal and written communication skills
• Excellent customer service skills
• Comfortable interacting with the general public, groups and individuals of all professional levels.
• Ability to maintain accurate records.
• Knowledge of standard office practices, procedures, various office equipment, and administrative techniques; thorough knowledge of business English, spelling, and arithmetic.
• Proficiency in Microsoft Office Suite and knowledge of personal computers, including word processing and spreadsheet software.
• Ability to establish and maintain effective working relationships with other employees and the public; ability to understand and follow oral and written instruction; ability to organize and perform work independently in the absence of specific instructions.
• Observatory employees must be authorized to work in the United States. The Observatory presently cannot sponsor H-1B Visas for this position.

Responsibilities

• Greeting and monitoring visitor access
• Maintaining office security by following safety procedures and controlling building access via the reception desk (monitor visitor access log, issue visitor badges, etc.)
• Prepare visitor packets, issue room keys, and collect payment from visitors who stay at the NRAO Guest House.
• Answering, handling, and directing incoming calls accordingly
• Responding to visitor inquiries in a polite and timely manner
• Serving as primary administrator for the Meeting Planner system, assists or schedule meetings and conferences including the posting of daily meeting schedules at conference rooms.
• Overseeing the NRAO Guest House reservations, collect payment, update occupant spreadsheet, and submit NM Tech Work Orders as needed.
• Prepare Pay Order and Petty Cash
• Assist with staff vehicle registration log & issuing company vehicle keys, as needed.
• Coordinating facility use for non-NRAO organizations and assisting with meeting set-up and break-down
• Preparation of correspondence, reports, and the NRAO-NM phone list & NRAO Directory updates for NM staff
• Maintenance of the NM staff picture display & office supply cabinets
• In compliance with the Fiscal Division policies will be responsible for the petty cash fund, prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks as needed
• Assisting with various clerical duties such as typing, filing and photocopying, etc.,
• Routing & distributing incoming mail; preparing outgoing mail as needed, maintain staff mailboxes
• Update video displays in lobby each work day morning. Pro-active compliance with NRAO and government safety policies and procedures in own work area is expected
• Other duties as assigned

Benefits

• Excellent paid time off (13 holidays, annual accrual of up to 24 vacation days)
• Medical, dental and vision plans are effective on the first day of employment.
• AUI’s retirement benefit contributes an amount equal to 10 percent of a qualified participant’s base pay with no required employee contribution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED