General Office Assistant I

Associated Universities • Socorro, NM

11d • Onsite

About The Position

The National Radio Astronomy Observatory (NRAO), managed by Associated Universities, Inc. (AUI), is a leading research organization in the study of the universe, operating state-of-the-art radio telescope facilities. The Observatory is seeking a General Office Assistant/Receptionist for its Domenici Science Operations Center in Socorro, New Mexico. This position is crucial for creating a positive first impression, managing visitor access, and performing various administrative and clerical duties with a high level of professionalism, often handling confidential information.

Requirements

• Minimum of High school diploma or GED
• Excellent verbal and written communication skills
• Excellent customer service skills
• Comfortable interacting with the general public, groups, and individuals of all professional levels
• Ability to maintain accurate records
• Knowledge of standard office practices, procedures, various office equipment, and administrative techniques
• Thorough knowledge of business English, spelling, and arithmetic
• Proficiency in Microsoft Office Suite
• Knowledge of personal computers, including word processing and spreadsheet software
• Ability to establish and maintain effective working relationships with other employees and the public
• Ability to understand and follow oral and written instruction
• Ability to organize and perform work independently
• Authorized to work in the United States
• Observatory presently cannot sponsor H-1B Visas for this position

Responsibilities

• Greeting and monitoring visitor access
• Maintaining office security by following safety procedures and controlling building access
• Preparing visitor packets, issuing room keys, and collecting payment from visitors
• Answering, handling, and directing incoming calls
• Responding to visitor inquiries
• Serving as primary administrator for the Meeting Planner system, assisting with scheduling meetings and conferences
• Overseeing NRAO Guest House reservations, collecting payment, and updating occupant information
• Preparing Pay Order and Petty Cash
• Assisting with staff vehicle registration log and issuing company vehicle keys
• Coordinating facility use for non-NRAO organizations and assisting with meeting set-up and break-down
• Preparation of correspondence, reports, and updating phone lists and directories
• Maintenance of staff picture display and office supply cabinets
• Managing the petty cash fund, preparing and issuing receipts, bills, invoices, statements, and checks
• Assisting with various clerical duties such as typing, filing, and photocopying
• Routing and distributing incoming mail; preparing outgoing mail
• Maintaining staff mailboxes
• Updating video displays in the lobby
• Pro-active compliance with NRAO and government safety policies and procedures
• Other duties as assigned

Benefits

• Excellent paid time off (13 holidays, annual accrual of up to 24 vacation days)
• Medical, dental and vision plans effective on the first day of employment
• Retirement benefit: AUI contributes an amount equal to 10 percent of a qualified participant’s base pay with no required employee contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED