General Employment - Administrative

Mid-State Machine•Bartow, FL

18h•Hybrid

About The Position

Mid-State Industrial Maintenance is seeking talented, professional, and customer-focused individuals for its administrative and business support teams. This general application is for candidates interested in office, professional, technical, financial, human resources, and business support roles when specific openings are not posted. Applicants may be considered for future opportunities in Accounting, Finance, Estimating, Human Resources, IT, Payroll, Procurement, Project Controls, Sales, Administrative Support, Business Development, Operations Support, and other office-based functions.

Requirements

High School Diploma or GED required for most positions.
Proficiency with Microsoft Office applications including Outlook, Excel, Word, and Teams.
Ability to maintain confidentiality and handle sensitive information appropriately.
Strong customer service orientation.
Ability to work independently and as part of a team.
Positive attitude and willingness to learn.
Ability to adapt to changing priorities and business needs.
Must be legally authorized to work in the United States.

Nice To Haves

Associate’s degree, bachelor’s degree, certifications, or related professional training may be preferred depending on the position.
Experience in Human Resources, Payroll Administration, Benefits Administration, Recruiting and Talent Acquisition, Accounting, Accounts Payable, Accounts Receivable, Finance, Estimating, Project Controls, Procurement and Purchasing, Administrative Support, Office Management, Customer Service, Data Analysis, Business Development, Operations Support, Executive Administration.
Entry-level candidates with strong administrative skills and a desire to learn are also encouraged to apply.

Responsibilities

Providing administrative support to operational, financial, and management teams.
Assisting with payroll, accounting, accounts payable, accounts receivable, or finance-related activities.
Supporting employee onboarding, personnel administration, benefits administration, and human resources functions.
Preparing estimates, proposals, bid packages, and project documentation.
Managing records, reports, databases, and filing systems.
Coordinating schedules, meetings, travel arrangements, and communications.
Assisting with purchasing, inventory tracking, vendor management, and procurement activities.
Supporting project managers, department leaders, and executive leadership.
Maintaining confidentiality of sensitive company and employee information.
Participating in process improvement initiatives and special projects.
Providing excellent internal and external customer service.
Performing other duties as assigned.