General Clerk - Cellar

Bronco Wine Co•Ceres, CA

3d•$20 - $21•Onsite

About The Position

The General Clerk – Cellar Support provides administrative and clerical support to the Cellar and Winemaking teams, with a primary focus on Purchase Order (PO) entry and maintenance in Vintrace. This role ensures accurate data entry, timely processing of cellar-related purchases, and effective coordination between cellar operations, purchasing, and accounting. The position is essential to supporting smooth cellar operations, inventory accuracy, and financial controls.

Requirements

Cellar Standard Operating Procedures
Company Safety Procedure
Reading and writing
Working with limited amount of supervision
Wine Industry or similar experience
Strong organizational and time-management skills
Clear verbal and written communication
Ability to work independently and as part of a team
Problem-solving and follow-through
Comfortable working in a fast-paced, seasonal environment
Previous clerical, administrative, or data-entry experience
Strong attention to detail and accuracy
Proficiency with computers and data entry systems
Ability to manage multiple tasks and meet deadlines
Knowledge of Microsoft Office Suite, ERP, Order Programs
Must be a person, professional and approachable.
Willingness and ability to follow company and department policies and rules
Computer – Microsoft Office suite, Oracle HCM Cloud, Kronos, ERP

Nice To Haves

Experience working in a winery, cellar, or agricultural production environment
Prior experience using Vintrace or similar production/ERP systems
Familiarity with Purchase Order processes and inventory management
Basic understanding of accounting or invoice reconciliation

Responsibilities

Create, enter, and maintain Purchase Orders (POs) in Vintrace for cellar supplies, materials, chemicals, packaging, and services
Verify PO details for accuracy, including vendor information, quantities, pricing, and delivery dates
Track PO status and follow up with vendors and internal teams as needed
Assist with reconciliation of invoices against POs and receiving records
Support Cellar staff with clerical and documentation needs
Maintain accurate records for cellar purchases, inventory, and deliveries
File, scan, and organize cellar-related documentation (POs, invoices, receiving records)
Assist with data entry related to inventory movements or cellar activities when required
Communicate with vendors, cellar personnel, and accounting to resolve discrepancies
Serve as a liaison between Cellar Operations and administrative departments
Provide timely updates to supervisors regarding PO issues, shortages, or delays
Ensure all entries comply with company policies and internal controls
Maintain confidentiality of pricing and vendor information
Follow safety and operational guidelines when working in or around cellar areas