General Affairs Assistant

Hanwha Philly Shipyard•Philadelphia, PA

3d•Onsite

About The Position

The General Affairs Assistant will perform daily General Affairs operations to support a safe, efficient, and well-organized workplace. This role involves coordinating office space, facilities, and workplace amenities, as well as supporting facility improvement projects and office moves. The assistant will also aid in corporate real estate administration, coordinate relocation and administrative support for expatriates and Korean production employees, and manage company shuttle bus operations. Additionally, the role includes maintaining inventory, coordinating procurement of office supplies and equipment, arranging meetings and events, communicating with vendors, maintaining records, preparing reports, and providing administrative support to employees. Collaboration with cross-functional departments is essential for effective administrative support and workplace services. This position is responsible for ensuring all quality and safety procedures are followed.

Requirements

Knowledge of General Affairs operations, workplace administration, and office coordination
Strong organizational and time management skills with the ability to manage multiple priorities
Excellent communication and interpersonal skills
Strong attention to detail and problem-solving skills
Ability to support administrative processes and maintain accurate records
Hands-on, proactive, and customer-focused mindset
Willingness and ability to work as a team member
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)

Nice To Haves

Associate’s or Bachelor’s Degree in Business Administration, Management, or a related field preferred
2+ years of experience in General Affairs, Corporate Administration, Office Administration, or a related administrative role
Experience supporting workplace operations, facility management, or office administration preferred
Experience supporting expatriate or employee relocation and general administrative services preferred
Experience coordinating with vendors and service providers preferred
Korean Bilingual Preferred

Responsibilities

Ensure that all Hanwha Philly Shipyard quality and safety procedures, rules, and regulations are followed and met
Assist with daily General Affairs operations to support a safe, efficient, and well-organized workplace.
Coordinate office space, facilities, and workplace amenities, including office assignments and maintenance requests.
Support facility improvement projects, office moves, and workplace setup activities.
Assist with corporate real estate administration, including lease documentation and communication with landlords as required.
Coordinate relocation, housing, transportation, and administrative support for expatriates, assignees, and Korean production employees.
Support company shuttle bus operations and transportation-related administrative activities.
Maintain inventory and coordinate the procurement of office supplies, furniture, equipment, and General Affairs assets.
Coordinate meeting arrangements, executive visits, VIP guests, company events, and other administrative activities.
Communicate with vendors and service providers to coordinate routine services and resolve operational issues.
Maintain General Affairs records, contracts, administrative documents, and operational files.
Prepare reports, purchase requests, and other administrative documentation as assigned.
Provide administrative support to employees and respond to General Affairs-related requests in a timely manner.
Collaborate with cross-functional departments to ensure effective administrative support and workplace services.
Perform other related duties as required and assigned