General Affairs Specialist

Hyundai Transys Georgia Seating System, LLC•Montgomery, AL

2d•Onsite

About The Position

Responsible for activities related to maintaining the general materials for the facility and the property of Hyundai Transys Seating System. This position will also support the others in Human Resources as needed and as assigned.

Requirements

Associated Degree in Organizational Development, Business Administration degrees, or equal working experience.
Three (3) or more years of work in General Affairs
Experience in Organizational Development solutions (Team Building, Process Mapping, Succession Planning, Leadership Development, etc.)
Ability to perform basic data analysis, financial calculations, and reasoning analysis
College level mathematical skills with understanding of general business applications
Ability to work effectively in both strategic and tactical roles
Ability to create reports, business correspondence, and procedures
Detail oriented, logical, and methodical approach to problem solving
Professional knowledge of construction code (architect, civil, fire, electrical, mechanical)
Action oriented with ability to get large projects completed with limited resources
Excellent presentation, delivery, and facilitation skills; ability to engage an audience
Ability to compile effective and concise visual reports in charts, graphs, and table format
Confidentiality: Adheres to the upmost confidentiality; particularly in regards to handling employment/personal information. Works with the team to insure that all information from within the department is kept private.
Multitasking: Must possess the ability to change from one task to another in quick manner based on company needs
Communication: Works to insure respectful, timely, accurate and appropriate communication across all levels of the organization.
Initiative: Identifies problems and takes action to address current or future problems. Proactively engages to solve issues verses simply thinking about future actions.
Engagement: Engages team members in developing goals, executing plans and delivering results (output). Motivates team members through clear and consistent communication. Models adaptability. Uses collaboration and influence skills to achieve successful outcomes.
Leads by Example: Sets a good example for peers to follow.
Integrity: Performs in such a way as to inspire a high degree of trust and acceptance amongst co-workers across all departments
Customer Service Orientation: Focuses efforts on discovering and meeting the customer’s needs. Develops trust in all relationships internally and externally.
Organizational and Self Discipline: Efficiently organizes and executes assignments. Demonstrates self-discipline and reliability.
Analytical Skills / Problem Solving: Understands situations, problems, or issues by breaking them down into smaller pieces, or tracing the implications of a situation in a step by step way. Systematically organizes the parts of problems. Makes systematic comparisons of data or aspects, prioritizing, planning, and developing countermeasures.
Flexibility / Adaptability: Adapts and works effectively in a variety of situations and with various individuals or groups. Seeks and appreciates opposing perspectives on issues. Adapts approach as the requirements of the situation change. Changes or easily accepts change in organization or job requirements.
Works Safely: Strives for an accident-free workplace. Keeps safety at the “heart” of everything done. Treats safety as a personal responsibility and sees oneself as being responsible for the safety of others.
Team Work: Contributes meaningfully to work group efforts by offering new ideas for improvement. Demonstrates a cooperative manner in dealing with supervisors and other team members. Does his/her part toward group effort
Mutual Respect and Support: Works cooperatively with others. Welcomes and takes advantage of opposing ideas and opinion is always respectful to others.
Displays knowledge & skills necessary to perform assigned duties; understands Processes, procedures, standards, methods and technologies related to assignments; demonstrates functional/technical literacy; participates in measuring outcomes of work; keeps current on new developments in field of expertise: effectively uses available technology (automation, software, etc.)
Applies companywide but are specifically defined per position essential functions.

Nice To Haves

Experience at an Automotive OEM and/or Tier 1 supplier is helpful
Thorough understanding and working knowledge of automotive plants and processes/principles, company products, trade terminology, and manufacturing processes is a plus
Highly proficient in Microsoft Office applications
Experience working with ADP
Autocad is a plus
Strong verbal and written communication skills in English.
Korean is a plus

Responsibilities

Meets and greets visitors, and make necessary preparations
Acts as interpreter and translates written material as necessary
Maintains company cell phone program
Distributes daily mail and overnight packaging
Establishes and maintains a highly organized General Affairs filing system
Coordinates travel and accommodation arrangements for all HTGP employees and visitors (when needed) traveling to HTGP.
Process expense reporting and invoices for General Affairs activities
Managing office supplies and inventory, ensuring availability of necessary items for smooth operations
Coordinates relocation activities including (but not limited to) moving, housing, schools, utilities and driver’s licenses
Manages company automobile program including vehicle leasing, vehicle replacement, tags, maintenance, usage, and accident reporting
Supports planning and executing company events, meetings, and conferences
Generate reports, business correspondence, and other information as requested by management team members.
Manages all local and state annual licensing
Manages general facilities services (including but not limited to utilities, bottled water, coffee, janitorial)
Responsible for landscaping, property management, and special projects (such as fire and pump system, parking lot, facility modifications, furniture)
Coordinating and overseeing facility maintenance, repairs, and renovations to ensure a safe and functional work environment
Responsible for supporting CEO, Expatriates, and VIP including (but not limited to) scheduling, meals, events, coordination of visitors, and answering questions and requests
Assist in the development and implementation of policies and procedures to ensure compliance and efficiency
Adheres to the HTGSS policies and procedures
Learns, demonstrates and upholds HTGSS Core Values
Complies with all HTGSS Certification standards; Management System (TS16949), Environmental ISO 14001-2015 and Health and Safety ISO 45001-2018 policies and procedures
Treats all HTGSS team members with respect and professional courtesy
Always strives to maintain a positive work environment
Manages the department budget efficiently as per approved annual budget
Performs additional assignments / duties as assigned
Adhere to all safety policies and procedures
Complies with all safety policies and 5S clean philosophy to maintain a safe, clean working environment
Meets company safety goals