General Administrative Clerk / Staff

CARESPOT LLC•Phoenix, AZ

10d•Hybrid

About The Position

The General Administrative Clerk/Staff supports daily administrative operations across CareSpot’s administrative office, group homes, and DTA-related programs. This role ensures accurate documentation, efficient communication, facility upkeep monitoring, and compliance with organizational policies while providing essential support to staff, clients, and program activities.

Requirements

High school diploma or GED required
1–3 years of administrative or clerical experience preferred
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to handle sensitive information with confidentiality
Attention to detail and accuracy
Basic understanding of facility monitoring or willingness to learn
Ability to multitask and work in a fast-paced environment
Background check and clearance (as required by state regulations)

Nice To Haves

Associate’s degree preferred
Experience in healthcare, social services, group homes, or DTA programs is a plus
Valid driver’s license (preferred depending on role)
Flexibility to work varied hours if needed

Responsibilities

Perform general office duties including filing, data entry, scanning, copying, and document organization
Maintain accurate and up-to-date records (paper and electronic)
Assist with scheduling appointments, meetings, and staff shifts
Manage incoming/outgoing mail, emails, and phone communications
Assist in maintaining client files in compliance with DTA and agency standards
Enter and update client data in internal systems
Support intake processes and documentation for new clients
Help coordinate transportation, appointments, and service referrals
Maintain daily logs, incident reports, and staff documentation
Ensure proper documentation of medications (as directed; no administration unless authorized)
Support staff with recordkeeping and compliance tasks
Monitor supplies and submit requests for restocking
Assist with paperwork related to DTA (Department of Transitional Assistance) requirements
Ensure documentation meets regulatory and audit standards
Maintain confidentiality of all client and organizational information
Support audits, inspections, and reporting requirements
Conduct routine checks of administrative offices and group homes to ensure cleanliness, safety, and functionality
Monitor building conditions including lighting, HVAC, plumbing, and general upkeep
Report maintenance issues promptly and track completion of work orders
Coordinate with maintenance vendors, landlords, or internal teams for repairs
Maintain logs of maintenance requests and resolutions
Ensure compliance with health, safety, and fire regulations (e.g., clear exits, working alarms, safe environment)
Assist in preparing sites for inspections and address corrective actions
Track inventory of facility-related supplies (cleaning materials, paper goods, etc.)
Maintain office supplies and inventory tracking
Keep work areas organized and professional
Support cross-department communication and coordination
Assist supervisors with special projects or administrative tasks as needed