General Admin
Firetrol Protection Systems•Austin, TX
•Onsite
About The Position
We are seeking a highly organized and detail-oriented General Admin to support the day-to-day operations of our office. This role is ideal for a dependable professional who enjoys creating order, managing administrative processes, and serving as a key point of contact for both customers and employees. The successful candidate will be adaptable, proactive, and able to manage multiple responsibilities while maintaining a high level of accuracy and professionalism.
Requirements
- Exceptional attention to detail and commitment to accuracy.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Professional, courteous, and customer-focused demeanor.
- Ability to manage multiple priorities and adapt to changing business needs.
- Strong interpersonal skills with the ability to build positive relationships with customers, vendors, and team members.
- Demonstrated ability to learn new software platforms and business processes quickly.
- Proficiency in Microsoft Outlook, Excel, and Word.
Nice To Haves
- Experience with Microsoft Great Plains and/or ServiceTrade preferred but not required.
Responsibilities
- Answer incoming phone calls and direct inquiries to the appropriate department or team member.
- Manage business-to-business accounts receivable follow-up, including professional communication with customers via phone and email regarding outstanding invoices.
- Own the timesheet entry process from start to finish, including: Receiving and organizing time sheets, Reviewing and reconciling information for accuracy, Entering data into company systems in a timely manner.
- Maintain physical and electronic job files, ensuring documents are properly organized and filed.
- Welcome visitors, vendors, and scheduled guests to the office.
- Receive and distribute deliveries and incoming mail.
- Assist with general office administration and special projects as needed.
- Provide administrative support to help ensure efficient daily business operations.
Benefits
- health
- dental
- vision
- life insurance
- short and long term disability
- generous paid time off practice
- 401(k) plan with a generous company match and immediate vesting
- training and education opportunities
- career growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
