General Accounting Specialist

SSCC•Hillsboro, OH

13d•Onsite

About The Position

The General Accounting Specialist is responsible for maintaining the College's general ledger by posting, reviewing, and reconciling financial transactions. This role assists with financial reports and accounting for capital projects, processes purchase orders and payment vouchers, and prepares journal entries to accurately record financial transactions. The specialist also reconciles bank accounts, accounts receivable, accounts payable, and other financial records to the general ledger, and assists with month-end closing activities and the preparation of financial statements and required state reports. Maintaining financial records through scanning, filing, and retention of supporting documentation, as well as reviewing financial records and resolving discrepancies, are key aspects of this position. The role also involves maintaining the confidentiality of sensitive information and working the assigned schedule, including approved overtime as necessary.

Requirements

Standard office practices and procedures
Basic accounting principles
Microsoft Office Suite
Basic mathematics including percentages, fractions and decimals
Pleasant public manner to internal and external constituents
Telephone etiquette
Accurately transfer financial data from one record to another
Accurately post information to financial records
Attention to detail
Maintain confidential and sensitive information
Work independently
Originate an attractive and functional typing format
Organize and file documents according to alphabetical, numerical and subject order
Apply ethical standards to work situations
Make work decisions in accordance with SSCC’s values
Show respect and sensitivity for cultural differences, and promote an harassment-free environment
Embrace and support constructive change
Work efficiently and effectively to improve college operations
Consistently follow safety and security procedures and practices
Develop and maintain effective working relationships with students, learning community, associates and general public
Contribute toward building a positive team working environment
Treat others with respect as representative of SSCC
Data entry
Typing
Performing mathematical calculations including decimals
Application of Microsoft Office software including Word, Excel and Outlook
Application of Adobe, Jenzabar and other job related software
Operation of standard office equipment
Office organization
Creating functional and professional electronic report formats
Verbal and written communications
Associate’s degree in accounting or related field with a minimum of three years related experience in accounting, bookkeeping, finance, office administration, or a related field.
Must pass all required background checks in accordance with Southern State Community College policies, procedures, and applicable laws.
Must be able to provide documentation verifying identity and authorization to work in the United States as required by the Immigration Reform and Control Act (IRCA).

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Maintains the College's general ledger by posting, reviewing, and reconciling financial transactions, including student charges, cash receipts, payroll, financial aid, foundation activity, and other related transactions.
Processes purchase orders and payment vouchers for capital projects through the Ohio Controlling Board system, ensuring compliance with applicable requirements.
Generates and processes charges, billing, and payments for various College programs, services, and activities.
Processes invoices, vouchers, encumbrances, requisitions, and other financial transactions in accordance with College and State of Ohio requirements.
Prepares, enters, and maintains journal entries to accurately record financial transactions, allocations, accruals, payroll-related activity, fees, departmental charges, and restricted fund activity in accordance with accounting standards and College policies.
Reconciles bank accounts, daily check activity, and related transactions to the general ledger to ensure the accuracy of financial records.
Reconciles accounts receivable, accounts payable, foundation accounts, third-party accounts, and other financial records to the general ledger.
Prepares monthly financial reports, reconciles financial records to the general ledger, and ensures the accuracy of financial data.
Assists with month-end closing activities and the preparation of financial statements and required state reports.
Maintains financial records through the scanning, filing, and retention of supporting documentation.
Reviews financial records, investigates discrepancies, and resolves issues as appropriate.
Maintains the confidentiality of sensitive financial and employee information.
Works the assigned schedule, maintains regular and punctual attendance, and works approved overtime as necessary to meet workload demands.
Performs other duties as assigned.
Assists with cash receipting, prepares bank deposits and deposits at the bank.
Performs other related duties as required.