General Accountant

Olympic Club•San Francisco, CA

15d•Onsite

About The Position

Under the direction of the Senior Staff Accountant Manager and the Director of Finance and Accounting the General Accountant is responsible for the daily, monthly, and annual accounting operations related to revenue, member billing, cash handling, financial reporting, reconciliations, and internal controls. This role also provides significant operational and member support, acting as a liaison between Accounting, Payroll, Accounts Payable/Receivable, club operations, and external partners. The position requires strong attention to detail, the ability to manage multiple revenue streams, and ongoing collaboration with employees and members.

Requirements

Knowledge of accounting principles, reconciliations, and financial reporting.
Experience with member billing, cash handling, and payment processing.
Strong attention to detail and organizational skills.
Ability to manage deadlines and multiple priorities.
Proficiency with accounting systems and reporting tools (e.g., Sage, Northstar, Excel).
Strong communication and customer service skills.
Intermediate knowledge of Microsoft Excel, Word, and Outlook.
Intermediate knowledge of how to use a PC computer.
Fluent written and oral knowledge.

Nice To Haves

Work experience within the private club/hospitality industry.

Responsibilities

Perform daily income audits across all revenue‑generating areas, including Golf, Tennis, Retail, Hotel, Massage & Lessons, Food & Beverage, and special billings.
Review, file, and support inquiries related to in‑house 7000‑series account charges.
Post and track member payments, including cash, checks, ACH, wire transfers, and credit cards.
Monitor ACH activity, identify returned transactions, and follow up with members for resolution.
Review tips and service charges and prepare accurate reporting for Payroll.
Maintain daily receipt documentation and support member billing disputes as needed.
Manage petty cash disbursements, bank deposits, and coordination with armored carrier services.
Perform scheduled bank cash counts and ensure proper documentation.
Maintain accurate cash handling records in compliance with internal controls.
Provide direct support to members via phone and email regarding accounts, billing, and inquiries.
Manage locker and club storage assignments, waitlists, cancellations, billing, and pricing updates in coordination with Operations and Housekeeping.
Bill members for ad‑hoc events, tournaments, and special charges.
Sort and distribute incoming mail and prepare outgoing correspondence.
Prepare operational and departmental reports upon request.
Perform general ledger reconciliations and prepare monthly journal entries and accruals.
Maintain prepaid expense schedules and post amortization entries.
Reconcile member payments and accounts receivable.
Track capital expenditures, fixed assets, and depreciation; maintain accurate schedules and reconciliations.
Review monthly and year‑to‑date financial statements and provide variance explanations to management.
Prepare and distribute financial and operational reports, including Revenue, Cost of Sales, AR Aging, GL detail, inventory summaries, Capex tracking, and event reconciliations.
Prepare MHGP tournament billings, reconciliations, and P&L reports for the Golf Committee.
Perform inventory tracking, reconciliations, and inter‑department transfers.
Calculate commissions and prepare payout reports for Payroll.
Prepare specialized billings such as hot dog statements and coordinate payment processing.
Manage and reconcile property taxes, licenses, and permits; prepare required filings.
Prepare gross receipts tax, Form 8027‑T tip reporting, and other regulatory requirements.
Provide support to external auditors and assist with audit documentation.
Complete year‑end and new fiscal year accounting tasks, including accruals and rollovers.
Maintain fixed asset records and depreciation schedules in Sage.
Support budgeting processes and financial report formatting.
Assist with pricing updates, new outlets, system implementations, and report enhancements.
Create new in‑house accounts and assist with adding new employees to Northstar.
Provide training and onboarding support to new team members.
Attend Northstar conferences, share best practices, and process improvements.
Support ad‑hoc projects, special events, and cross‑department initiatives.
Provide back-up coverage for team members as needed.
Assist with annual holiday payroll tracking and payouts.
Manage document retention in accordance with record‑keeping guidelines.
Regular attendance required based on business expectations and needs.
Complies with all federal, state, and local employment laws, safety regulations and guidelines, Olympic Club bylaws and house rules, Club policies and procedures and Union contracts.