GBP Coordinator/Administrative Assistant
About The Position
At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere. The Global Brand Protection Coordinator/Admin Assistant reports to the Vice President, Global Brand Protection, and serves as a trusted partner to the VP, leadership team, and broader global organization. This role provides administrative, operational, and coordination support to help advance business priorities, manage key processes, and enable an efficient, connected team environment.
Requirements
- Associate’s degree required; bachelor’s degree preferred.
- At least 6 years of administrative experience supporting senior leadership in a global organization.
- Ability to maintain confidentiality, operate with professionalism, and respond with a sense of urgency.
- Excellent judgment with the ability to anticipate and solve problems proactively; strong attention to detail and organization.
- Strong proficiency in Microsoft Office applications, including Excel and PowerPoint, and other systems as needed.
- Advanced experience with calendar management, meeting coordination, and event support.
- Experience managing budgets, procurement processes, and vendor coordination.
- Excellent communication, interpersonal, and stakeholder management skills.
- Ability to work independently, prioritize effectively, and manage competing demands.
- Demonstrate leadership through ethical decision-making, accountability, and commitment to patients, customers, and colleagues.
Nice To Haves
- Ability to learn financial tools and processes.
- Experience developing agendas and facilitating team meetings.
Responsibilities
- Provide comprehensive administrative support to the Vice President, leadership team, and global organization.
- Manage complex executive calendars to align with business priorities and stakeholder needs.
- Plan and facilitate monthly team meetings, including agendas, materials, and logistics.
- Coordinate logistics for on-site and off-site leadership meetings and global events.
- Monitor critical communications, including the Brand Protection Alerts mailbox, and escalate issues to appropriate stakeholders.
- Manage procurement and contracting activities, including supplier setup, purchase orders, and agreements in enterprise systems.
- Coordinate supplier onboarding activities and provide administrative support for global initiatives and project teams.
- Facilitate onboarding for employees, contractors, and temporary staff, including required documentation and system access.
- Serve as a central point of contact for workplace logistics, including equipment, facilities, and organizational communications.
- Track purchase orders and expenditures to support timely processing and budget alignment.
- Partner with leadership to monitor financial activity and resolve discrepancies.
- Ensure accuracy and accountability of monthly accrual reporting to support financial transparency and compliance.
Benefits
- Vacation –120 hours per calendar year
- Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
- Holiday pay, including Floating Holidays –13 days per calendar year
- Work, Personal and Family Time - up to 40 hours per calendar year
- Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
- Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
- Caregiver Leave – 80 hours in a 52-week rolling period
- Volunteer Leave – 32 hours per calendar year
- Military Spouse Time-Off – 80 hours per calendar year
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
