Fundraising Coordinator - Calgary / Southern Alberta

Islamic Relief Canada•Calgary, AB

2d•Hybrid

About The Position

Become a changemaker with Islamic Relief Canada! Join our team and work towards our mission to mobilize Canadians to transform more lives around the world in the most trusted manner. The Fund Development department aims to develop and implement strategies to increase the funding income of Islamic Relief through a range of fundraising initiatives and through the acquisition and retention of donors, volunteers and community supporters. This position will work directly under the Regional FD Manager. He/she will be responsible for supporting the fulfillment of the organizational objectives of developing and optimizing community fundraising and volunteer initiatives. This position will be the point of contact and representative of IRC with their regional volunteer teams.

Requirements

Experience in fundraising, administration, project coordination, event coordination, or a related field.
Experience handling financial documentation, deposits, expense records, invoices, or credit card reconciliation.
Experience coordinating multiple activities, campaigns, or events simultaneously.
Experience working with donors, stakeholders, staff, volunteers, or community organizations.
Experience maintaining accurate records and meeting administrative and financial deadlines.
Knowledge and understanding of the local region and community
Excellent interpersonal skills and ability to motivate and manage volunteers
Excellent communication skills
Excellent presentation skills
Strong motivation and empathy toward the aims and objectives of the organization
Numerical skills, the ability to work accurately under pressure and pay attention to detail
Ability to represent Islamic Relief in a wide range of situations
IT literate with ability to use Google Suite, databases and project management tools to deliver on KPIs
Strong organizational skills i.e. ability to prioritise and plan work, set and achieve deadlines, establish and maintain monitoring systems etc.
Current local driving license and access to a vehicle
Have a flexible approach to work in order to accommodate events, functions and work activity
Willingness to travel nationally at short notice

Responsibilities

Manage mosque and community events and relations
Organize Jummah or Taraweeh collections for campaigns.
Distribute material for specific campaigns at mosques and other gatherings (Ramadan, Qurbani, Emergencies)
Set up fundraisers at mosques and in the community to raise funds and awareness
Maintain existing donor and stakeholder relationships within an allocated area of the region.
Support the development of new relationships and partnerships that contribute to regional fundraising objectives.
Support mosque and community fundraising activities, including Jummah, Taraweeh, Ramadan, Qurbani, emergency, and other campaign collections.
Coordinate the distribution of campaign and promotional materials at mosques, events, and community gatherings.
Support the organization of fundraising initiatives that increase donations and awareness of Islamic Relief Canada’s work.
Work toward assigned fundraising targets while ensuring that activities provide an appropriate return on investment.
Support the formalization of partnerships by following organizational protocols, including Memorandums of Understanding and service agreements when required.
Respond to inquiries related to regional fundraising activities and campaigns.
Provide regular performance, activity, and fundraising updates to the Regional Fund Development Manager.
Support the promotion of approved Islamic Relief Canada campaigns, activities, and appeals through appropriate regional communication channels.
Coordinate the accurate counting, recording, reconciliation, and preparation of donations collected through regional events, mosque collections, campaigns, and other fundraising activities.
Ensure that cash, cheque, credit card, and other donation records are properly documented and submitted in accordance with Islamic Relief Canada’s financial policies and procedures.
Prepare and process regional deposits accurately and within the required timelines.
Maintain complete records of deposits, donation forms, collection reports, deposit slips, and supporting documentation.
Reconcile donation records with event reports, collection totals, donor information, and payment-processing records, and promptly investigate any discrepancies.
Manage and reconcile expenses charged to organizational credit cards, ensuring that receipts, invoices, business purposes, approvals, and supporting documents are submitted on time.
Track regional expenditures and maintain organized records of purchases, reimbursements, invoices, and credit card transactions.
Coordinate regularly with the Finance Department regarding deposits, donations, expenses, reimbursements, invoices, coding requirements, outstanding documentation, and financial discrepancies.
Follow up with regional staff and relevant stakeholders to obtain missing receipts, donation information, approvals, or other required financial documentation.
Support the Regional Fund Development Manager in monitoring regional budgets, event expenses, fundraising revenue, and financial reporting.
Ensure that all financial records and donor information are handled accurately, securely, and confidentially.
Follow all organizational policies relating to cash handling, financial controls, expense authorization, donor privacy, and fraud prevention.
Support the planning and execution of regional fundraising events, campaigns, tours, and community activities in consultation with the Regional Fund Development Manager.
Represent Islamic Relief Canada professionally at organizational and community events.
Ensure that appropriate fundraising materials, equipment, signage, donation-processing tools, and supplies are available for events.
Coordinate the loading, delivery, setup, collection, and return of materials and equipment for regional activities.
Maintain an appropriate inventory of fundraising and promotional materials.
Complete required event documentation, including collection reports, expense records, attendance information, and post-event summaries.
Assist with other fundraising activities taking place within the region as required.
Coordinate volunteers required for regional fundraising events and campaign activities.
Provide volunteers with clear event instructions, assigned responsibilities, and appropriate organizational guidance.
Support volunteer participation during larger Islamic Relief Canada events, challenges, campaigns, and tours.
Maintain appropriate volunteer communication relating to scheduled activities, assignments, and event requirements.
Ensure volunteers follow Islamic Relief Canada’s policies, procedures, and standards of conduct while representing the organization.
Maintaining supplies of fundraising/promotional materials at all times