Functional and Administrative Support Specialist

Advanced Strategic Insight • Washington, VA

4d • Onsite

About The Position

ASI is seeking a Functional and Administrative Support Specialist to support senior-level defense engagements, planning activities, and multi-stakeholder coordination in an enterprise Integrated Air and Missile Defense (IAMD) environment. This role is ideal for a detail-oriented professional with experience supporting headquarters-level operations, senior leader engagements, complex meetings, classified administrative processes, and coordination across Services, Combatant Commands, agencies, and other defense stakeholders.

Requirements

• Bachelor’s degree.
• 5+ years of experience supporting Joint Staff, OSD, Service Headquarters, Combatant Command Headquarters, or comparable senior defense organizations.
• Experience supporting senior leader engagements, staff actions, briefings, and multi-organization coordination.
• Strong proficiency with Microsoft Office tools, including: Word, PowerPoint, Excel, Outlook
• Strong organizational, communication, and task-tracking skills.
• Ability to work in a fast-paced, classified defense environment.
• Active TS//SCI clearance required; SAP eligibility required.

Nice To Haves

• Experience supporting: Integrated Air and Missile Defense (IAMD), Missile defense, Air defense, Force protection, Multi-domain defense mission areas
• Experience with executive-level correspondence, briefing development, and senior staff coordination.
• Familiarity with: Task management systems, Action tracking, Classified meeting protocols

Responsibilities

• Provide functional and administrative support for senior-level defense meetings, engagements, briefings, and planning activities.
• Coordinate schedules, meeting logistics, read-ahead materials, briefings, and follow-up actions.
• Support preparation and tracking of staff packages, correspondence, taskers, and executive-level products.
• Assist with coordination across Services, Combatant Commands, agencies, and headquarters stakeholders.
• Maintain accurate files, records, action trackers, and administrative documentation.
• Support classified and unclassified meeting execution, including attendee coordination, access requirements, and room logistics.
• Assist technical and analytical teams with formatting, routing, and quality control of deliverables.
• Support travel coordination, trip reports, meeting summaries, and recurring status reporting as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior