Full Charge Bookkeeper (Part Time)
About The Position
The Full Charge Bookkeeper plays a key role in maintaining the financial success of the company. Responsibilities include managing A/P and A/R processes, conducting monthly reconciliations, performing payroll functions, managing insurance policies, and supporting day-to-day operations. This role requires a candidate with a Bachelor's Degree in Accounting or a related field, full mastery of QuickBooks Online with a minimum of 5 years of recent experience, and a proven administrative track record. Strong problem-solving and organizational skills, excellent written and verbal communication, proficiency in MS Office, and the ability to handle confidential information are critical qualifications. The successful candidate will perform year-end functions, prepare items for the accountant, and interact professionally with internal team members and external clients.
Requirements
- Bachelor's Degree in Accounting, Business or related field.
- Full mastery of QuickBooks On-line with a minimum of 5 years RECENT experience.
- Proven administrative track record.
- Excellent written and verbal communication skills are critical.
- Proficient in MS Office, with aptitude to learn new software and systems.
- Perform Year End functions for closing out the year and prepare items for accountant.
- Strong problem solving and organizational skills with the ability to multitask, prioritize daily work flow and meet various seasonal deadlines.
- Positive interpersonal skills with the ability to interact professionally with internal team members and external clients.
- Maintain confidentiality of all company financial information and resources.
- Must be able to communicate effectively in English, both verbally and in writing, and to comprehend and follow oral and written instructions.
- Must be able to fulfill all job responsibilities and physical requirements with or without reasonable accommodation.
Nice To Haves
- Public Notary Preferred or ability to obtain in 90 days.
Responsibilities
- Establish and manage different accounts
- Post, verify, and maintain records of financial transactions
- Oversee and enforce bookkeeping policies and procedures
- Generate comprehensive financial reports by collecting, analyzing, and summarizing accounting information.
- Reconcile entries, balance subsidiary accounts, and maintain a balanced general ledger
- Prepare trial balance, assist in financial reporting, and ensure compliance with legal requirements.
- Monitor budget variances and advise management on compliance needs
- Manage bi-weekly payroll with outside vendor PayChex, ensuring timely processing and accurate record-keeping.
- Manage and process A/P, including purchase orders, invoice validation, coding, and bi-weekly check scheduling.
- Manage and process A/R, including creating accurate client invoices, AIA Billig formats and actively managing collections.
- Manage monthly reconciliation of company bank accounts, credit cards, and petty cash while maintaining accurate records.
- Manage and pay worker’s compensation monthly and complete the yearly audit.
- Manage and organize record-keeping and payments for insurance policies.
- Conduct monthly reconciliation of company finances, maintaining accurate records
- Assist in other office administration duties as Office Manager delegates or sees fit, as needed.
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
