Part-time Fuel Services Specialist

Jet Aviation•Scottsdale, AZ

19h•Remote

About The Position

The Part-time Fuel Services Specialist manages and coordinates day-to-day fuel procurement for the managed fleet and partnership aircraft. The role sources competitive fuel pricing, arranges fuel services, supports flight operations, and maximizes transactional savings within established procurement strategies and supplier agreements. It is primarily remote, with occasional on-site attendance as needed. The employee must be within a reasonable commuting distance of a Jet Aviation facility in Scottsdale, Arizona, or Teterboro, New Jersey. The schedule is either Wednesdays and Fridays in 10-hour shifts or Tuesdays, Wednesdays, and Fridays in 8-hour shifts. The position is non-exempt, with a baseline hourly pay range of $26–$28, equivalent to approximately $55,000–$60,000 annually; the posted range reflects the applicable regional rate and excludes additional premiums. The role works with flight operations personnel, flight crews, Client Services, the ACM Sales Team, accounting, suppliers, and international handlers to arrange and verify fuel services and transactions. The successful candidate is adaptable, customer-focused, results-driven, and able to work independently while upholding Jet Aviation’s values of Trust, Honesty, Alignment, and Transparency. Employment is contingent on successfully passing pre-employment requirements.

Requirements

FAA aircraft dispatch certificate, or a two-year degree and two years of experience in corporate or commercial aviation.
Ability to adapt to a challenging, fast-moving environment with changing priorities and a heavy workload.
Proficiency in Microsoft Office, particularly Excel and Outlook.
Ability to understand basic aviation terminology and technology, including the phonetic alphabet, aircraft range, speed, capacity, and landing requirements.
Excellent interpersonal and communication skills.
Fluency in reading, writing, and speaking English.
Ability to work independently and demonstrate sound judgment.
Customer-focused mindset and commitment to exceptional service.
Results-driven approach with personal accountability and ownership.
Pleasant, friendly, and helpful demeanor when interacting with customers, flight crews, and colleagues.
Quality-focused approach and commitment to representing Jet Aviation as a brand ambassador.
Ability to demonstrate and uphold Jet Aviation’s core values of Trust, Honesty, Alignment, and Transparency.
Ability to successfully pass pre-employment requirements.

Nice To Haves

Knowledge of another language is helpful but not required.

Responsibilities

Manage day-to-day fuel purchasing procedures, secure transactional pricing improvements, and leverage supplier agreements to maximize savings on individual fuel uplifts.
Identify and report fuel pricing trends and savings opportunities, particularly at high-volume locations, to support procurement strategies and supplier negotiations.
Monitor flight schedules for fuel requirements and operational changes.
Arrange and confirm fuel services for each trip leg, making adjustments as needed to ensure uninterrupted service.
Analyze fuel uplift requirements and evaluate supplier availability, pricing, logistics, payment methods, and operational considerations to select suitable fueling solutions and payment methods.
Coordinate single-use and open fuel releases as necessary.
Prepare and distribute fuel purchase instructions and releases to flight operations personnel and flight crews.
Assist flight operations personnel and flight crews in resolving fuel issues before, during, and after trips.
Coordinate, distribute, and confirm fuel releases with applicable international handlers.
Provide competitive fuel quotations and pricing support to the ACM Sales Team for aircraft acquisition and managed fleet prospects.
Deliver real-time fuel pricing guidance and cost-saving recommendations to flight crews and Client Services.
Verify FBO handling fees and fuel waiver thresholds to support cost-effective fueling decisions.
Confirm, verify, and correct post-flight fuel transactions, payment methods, fuel tickets, credit card slips, and vendor invoices.
Work with accounting to reconcile accounts payable and accounts receivable, providing supporting documentation such as quotes and fuel tickets to facilitate resolution and payment processing.
Maintain and update client- and aircraft-specific fuel profiles, preferences, and account notes.
Promote company goals and ensure compliance with all JAFS Manuals.
Represent Jet Aviation internally and externally with industry groups, regulatory bodies, and the General Dynamics network.